Administrative Manager

2 weeks ago

Dorchester Center, United States MFS Investment Management Full time
At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. Because what we do matters - to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures.

THE ROLE
Using discretion and judgement, manages and coordinates all operational aspects of the administrative functions . Manages administrative staff to ensure the group provides effective and efficient service. In collaboration with the global admin management team, helps to strategize and implement consistent global administrative processes.

WHAT YOU WILL DO
  • Responsible for managing the administrative team; allocates schedules, work load and monitors performance. Makes decisions regarding employment, training & development, performance appraisals and compensation recommendations.
  • Provides support to senior executives.
  • Works in conjunction with global administrative managers to foster a collaborative and consistent approach the entire team.
  • Continually works to improve, strategize and develop on going procedures with global administrative management team to ensure a globally efficient work flow.
  • Assesses administrative staff performance and provides coaching, guidance, and training opportunities to ensure maximum efficiency. Manages performance review process for administrative team as well as appropriately managing performance issues as needed.
  • Partners with the staffing and recruiting department to strategize hiring needs and resources; trains and on-boards new hires to the administrative team.
  • Acts as primary department contact to other MFS departments and is responsible for office space allocation and other property management initiatives.
  • Responsible for coordinating department wide initiatives and teambuilding events.
  • Coordinates all aspects of on-boarding of new incoming employees.
  • Approves all reimbursement expenses locally; fully understands and masters the T&E policy and procedures.
  • Responsible for ensuring that all IT support functions are maintained and that any issues are resolved with the appropriate support departments.
  • Performs a variety of specialized duties, which may be complex or confidential in nature, to assist management and ensure smooth and efficient department operations.
  • Performs additional related duties as requested.
WHAT WE ARE LOOKING FOR
  • Bachelor's degree or equivalent education or experience
  • Minimum of 5 years of management experience and 12 years of administrative experience within the Financial Services Industry.
  • Excellent project management, teamwork and leadership skills.
  • Strong interpersonal, organizational and communication skills.
  • Ability to handle information in a manner which protects confidentiality.
  • Independent problem solver who presents solutions and takes initiative.
  • Strong ability to multi-task.
  • Ability to work with employees at all organizational levels.
#LI-HYBRID

At MFS, we are dedicated to building a diverse, inclusive and authentic workplace. If you are excited about this role but your past experience doesn't align perfectly, we encourage you to apply - you might be just the right candidate for this role or others.

What we offer:
  • Generous time-off provided: including "Responsible time off" for many roles, paid company holidays when the US Stock Exchange is closed, plus paid volunteer time
  • Family Focus: Up to 20 weeks of paid leave for new parents, back-up care program, dependent care flexible spending account, adoption assistance, generous caregiver leave
  • Health and Welfare: Competitive medical, vision and dental plans, plus tax-free health savings accounts with company contributions
  • Wellness Programs: Robust wellness webinars, employee assistance program, gym reimbursement through our medical plans, fitness center discounts and more
  • Life & Disability Benefits: Company-paid basic life insurance and short-term disability
  • Financial Benefits: 401(k) savings plan, Defined Contribution plan- 15% of base salary invested into the Plan, competitive total compensation programs
MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting.

If any applicant is unable to complete an application or respond to a job opening because of a disability, please contact MFS at [redacted] or email [redacted] for assistance.

MFS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws. Employees and applicants of MFS will not be subject to harassment on the basis of their status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited. Please see the Know Your Rights: Workplace Discrimination is Illegal document and Pay Transparency Nondiscrimination Provision, linked for your reference.

  • Administrative Manager

    3 weeks ago

    Dorchester Center, United States MFS Investment Management Full time

    At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. Because what we do matters - to us as valued professionals and to the millions...

  • Change Management Administrator

    2 weeks ago

    Dorchester Center, United States Plymouth Rock Assurance Full time

    Change Management Administrator Shared Technology Services Group is a dynamic group that defines, develops, and implements application and infrastructure systems to the Plymouth Rock Group of companies. The Change Management Administrator works with the administration systems that track the planning, management, and coordination of our software and hardware...

  • Quality Control Administrator

    3 weeks ago

    Dorchester Center, United States WSP Full time

    Job Description This Opportunity WSP is currently initiating a search for a Quality Control Administrator, to join our team to help oversee our various design-build DOT projects in the New England region. Be involved in projects with our PMCM Team and be a part of a growing organization that meets our client's objectives and solves their challenges. Your...

  • Quality Control Administrator

    3 weeks ago

    Dorchester Center, United States WSP Full time

    Job Description This Opportunity WSP is currently initiating a search for a Quality Control Administrator, to join our team to help oversee our various design-build DOT projects in the New England region. Be involved in projects with our PMCM Team and be a part of a growing organization that meets our client's objectives and solves their challenges. Your...

  • Fund Accounting

    2 weeks ago

    Dorchester Center, United States State Street Corporation Full time

    Who we are looking for. State Street is an industry leader in providing administrative fund services to both Hedge Fund and Private Equity managers within our Alternative Investment Solutions business group. Our PE team delivers customized service solutions for investment funds that have closed end structures and a variety of portfolio investments. This...

  • Fund Accounting

    2 days ago

    Dorchester Center, United States State Street Corporation Full time

    Job Description Who we are looking for. State Street is an industry leader in providing administrative fund services to both Hedge Fund and Private Equity managers within our Alternative Investment Solutions business group. Our PE team delivers customized service solutions for investment funds that have closed end structures and a variety of portfolio...

  • Private Equity Fund Accounting

    3 weeks ago

    Dorchester Center, United States State Street Corporation Full time

    Job Description : Private Equity - Senior Associate Who we are looking for A leader within the Private Equity and Real Assets Fund Services business unit of the State Street Alternative Investment Services Group. We are a team of dedicated accounting professionals who are passionate about delivering financial reporting and day-to-day accounting and...

  • Management Analyst III

    2 weeks ago

    Dorchester Center, United States Masse Corp. Full time

    Management Analyst III DFML's mission is to ensure that the workforce of Massachusetts is healthier, more productive, and enjoys a better quality of life. The Management/Operations Analyst is part of the team responsible for aligning people, processes, and technology to ensure the Department can meet this goal. Duties include executing business processes...

  • Management Analyst III

    1 week ago

    Dorchester Center, United States Masse Corp. Full time

    Management Analyst III DFML's mission is to ensure that the workforce of Massachusetts is healthier, more productive, and enjoys a better quality of life. The Management/Operations Analyst is part of the team responsible for aligning people, processes, and technology to ensure the Department can meet this goal. Duties include executing business processes...

  • Finance and Operations Manager

    3 weeks ago

    Dorchester Center, United States Boston Consulting Group Full time

    WHAT YOU'LL DO Voluntary Investment Platform was launched by BCG in 2016 for its Managing Director & Partner cohort (MDPs) as well as other senior employees of the firm. The Platform provides BCG investors with ability to invest in alternative assets through investment funds created by BCG. The platform is also designed to make it easier for BCG investors to...

  • Administrative Assistant

    4 weeks ago

    Dorchester, United States Codman Academy Charter Public School Full time

    **Job Title**: Administrative AssistantSupervisor: Operations ManagerStart Date/Hours: July 1 - June 30; 8:00am-5:00pm, Monday through FridayDescription: The Administrative Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and record keeping as well as...

  • Administrative Assistant

    2 weeks ago

    Dorchester, United States Codman Academy Charter Public School Full time

    **Job Title**: Administrative AssistantSupervisor: Operations ManagerStart Date/Hours: July 1 - June 30; 8:00am-5:00pm, Monday through FridayDescription: The Administrative Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and record keeping as well as...

  • Administrative Assistant

    19 hours ago

    Dorchester, United States Codman Academy Charter Public School Full time

    **Job Title**: Administrative AssistantSupervisor: Operations ManagerStart Date/Hours: July 1 - June 30; 8:00am-5:00pm, Monday through FridayDescription: The Administrative Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and record keeping as well as...

  • Housing Administrative Aide

    2 weeks ago

    Dorchester, United States Pine Street Inn Full time

    **SCHEDULE**:40 hours, Monday - Friday, 8:00 a.m. - 4:30 p.m. No scheduled remote days. **Pays $25.12 per hour DOE** **LOC ATION**:Initially based out of 155 Geneva Ave, until construction concludes at 3368 Washington St, reporting to sites throughout the Boston area as needed. **JOB DECSRIPTION**: **SUMMARY OF THE POSITION**: The Housing Administrative...

  • Administrative Coordinator

    2 weeks ago

    Dorchester, United States Dorchester Bay Economic Development Corporation Full time

    **About Dorchester Bay Economic Development Corporation (DBEDC)** DBEDC is a Community Development Corporation (CDC) and a certified Community Development Financial Institution (CDFI). Founded in 1979, we work to build a strong, thriving, and diverse community in Boston’s North Dorchester and Roxbury neighborhoods. We develop, preserve, and sustain...

  • Senior Manager, Finance

    2 days ago

    Dorchester Center, United States Fidelity Investments Full time

    Job Description: Position Description: Advises on strategic priorities using asset management industry databases -- SimFund, Bloomberg, and eVestment. Develops and executes a strategic vision for Continuous Integration (CI) activities. Develops and interprets information by formulating and applying mathematical models and optimizing methods. Presents...

  • Branch Administrator

    4 weeks ago

    Dorchester, United States Transdev Full time

    Transdev Services, Inc. is seeking a Branch Administrator to provide administrative and clerical suport to an assigned group. Come join the largest private-sector operator of public transportation in North America, one that cares about its employees, passengers, and their communities. **Why Work With Us?** - ** $20.25 per hour!**: - Full time employment...

  • Sr. Client Relationship Manager

    1 week ago

    Dorchester Center, United States Bank of America Full time

    Job Description: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for...

  • Branch Administrator

    3 weeks ago

    Dorchester, United States Transdev Full time

    Transdev Services, Inc. is seeking a Branch Administrator to provide administrative and clerical suport to an assigned group. Come join the largest private-sector operator of public transportation in North America, one that cares about its employees, passengers, and their communities. Why Work With Us? $20.25 per hour! Full time employment with work...

  • Supervisor, Investment Planning and Administration

    3 weeks ago

    Dorchester, United States EVERSOURCE Full time

    Responsible for the accounting and financial reporting activities related to specific Operations areas. Designs and builds financial models to accurately forecast projected O&M and Capital spending. Works with field operations management to develop operating budgets and takes the lead in providing monthly variance analysis required to effectively monitor...