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Senior Accounts Payable Specialist I

3 months ago

Arlington, Virginia, United States CNA Corporation Full time
Senior Accounts Payable Specialist I

CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America
Req #649

Thursday, May 23, 2024

PRIMARY PURPOSE

The Chief Financial Office (CFO) is hiring for a Senior Accounts Payable Specialist I. This role is responsible for executing a variety of accounting tasks affecting the automated financial system in accordance with corporate policies, federal regulations, and uniform guidance. This role manages the timely and efficient processing of complex Accounts Payable invoices while directing input from other functions impacting the AP outcome.

CNA fosters an inclusive culture that values diverse backgrounds and perspectives. Our flexible and engaging work environment encourages iterative and creative collaboration at every stage of the problem solving process. Our employees are committed to helping clients develop effective solutions to better manage their programs through scientific, data-driven approaches. We are looking for creative and innovative individuals to help carry out our mission.

JOB DUTIES AND / OR RESPONSIBILITIES

  1. Process invoices into the financial system, ensuring appropriate approvals have been received and maintaining purchasing controls; ensures efficient processing of more complex invoices.
  2. Interface regularly with purchasing and vendors to ensure that invoices and receipts are valid; investigate and resolve discrepancies in a timely and professional manner.
  3. Lead the use and administration of the SubK module as it pertains to subcontractors and consultants. Act as the lead interface with the vendors, consultants, and their individual employees, as needed, after the procurement stage is complete.
  4. Serve as the Lead SME as it relates to the Costpoint Accounts Payable and SubK module.
  5. Maintain mutually beneficial business relationships with internal and external customers for the purpose of researching and resolving discrepancies.
  6. Review and process invoices for 200+ Subcontractors and Consultants per month, to include prioritizing certain urgent items required for billing and/or reporting purposes. Many invoices will be large and complex, with multiple vendor employees and significant vendor travel requiring audit.
  7. Serve as the Administrator of TAS team's searchable digital document archive (currently stored in LaserFiche Cloud environment), with all payment packages, adjustments and other zero vouchers, and closing entries; sorted and organized by fiscal year/period. Periodically audit contents of repository to ensure 100% capture.
  8. Communicate AP invoice status to management regarding late submission, late approvals, and noncompliance of the policy.
  9. Interface regularly with Director of Accounting and CFO as it pertains to audit, systems, and business process improvements. Identify and recommend opportunities for efficiencies.
  10. Manage and prepare daily, weekly, and monthly management reports from Cognos.Maintain departmental metrics on invoices received, manual payments processed, staff invoice processing numbers, and corrections.
  11. Responsible for ensuring that files are maintained in accordance with company policy and acceptable accounting procedures.
  12. Research and prepare adjusting entries/corrections as needed.
  13. Provide supporting documentation for audits.
  14. Serve as lead and provide guidance to lower-level accounts payable associates regarding systems and process. Advise newer staff members, providing a layer of guidance for relevant functional and technical issues based on knowledge, experience, and best practice.
  15. Perform routine general accounting support tasks for the accounting department as needed.
  16. Ensure all laws, regulations and other applicable obligations are adhered to wherever and whenever business is conducted on behalf of the Company.
  17. Perform other duties as assigned.

JOB REQUIREMENTS

  1. Education: High school diploma or equivalent combination of education and work experience. Some college and/or accounting courses preferred.
  2. Experience: Minimum seven years relevant work experience with at least four years of accounting experience in a professional working environment. Experience with government auditors and/or in contracting and compliance environment preferable.
  3. Skills:
    • Experience with Accounts Payable management, working knowledge of automated accounting systems including Costpoint, proficiency in Microsoft Office with intermediate to advanced Excel skills, and thorough knowledge of Accounts Payable policies.
    • Must have excellent problem-solving skills with a focus on accuracy, timeliness, and thoroughness, and ability to gather and analyze information and resolve problems quickly, and the ability to perform multiple tasks.
    • Exceptional organizational skills with the ability to prioritize tasks effectively, strong customer service skills, demonstrated ability to work independently and as part of a team, excellent written and verbal communication skills.
  4. Clearance: Ability to obtain and maintain security clearance.
  5. Hybrid Work Eligibility: This position is eligible for telecommuting or hybrid work arrangements at the discretion of the Supervisor. Employees may be required to work at CNA headquarters or other work locations resulting in changes to the scheduled telecommuting or hybrid work arrangements.
***Voluntary (but highly desired) document***
Please include a personal statement as part of your application. A personal statement is a chance for us to get to know you. The statement is your opportunity to share your goals, interests, influences and show us that you will be a valuable asset to our organization. Please click here for personal statement guidelines - Click here. Personal statements will not be used as an elimination criteria for this position. They will only be used to enhance a candidate's application

CNA is committed to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service and protected veterans, or other non-merit based factors. In addition to federal legal requirements, CNA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. These protections extend to all terms and conditions of employment, including recruiting and hiring practices, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training and career development programs. For more information about EEO protections, please view the EEO is the law posters here: "EEO is the Law" Poster", "EEO Poster Supplement". The pay transparency policy is available here: Pay Transparency Nondiscrimination Poster. To be considered for hire, all individuals applying for positions with CNA are subject to a background investigation. For positions requiring access to classified information, U.S. citizenship is required. Individuals will also be subject to an additional government background investigation, and continued employment eligibility is contingent upon the ability to obtain and maintain an active security clearance.

Other details
  • Job Family
    Finance/Accounting
  • Job Function
    Career Path III - Professional
  • Pay Type
    Salary
  • Employment Indicator
    (none)
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  • CNA, 3003 Washington Blvd, Arlington, Virginia, United States of America