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Research Support Specialist III

3 months ago

Arlington, Virginia, United States The University of Texas at Arlington Full time
Posting Details

Position Information

Posting Number
S05466P

Position Title
Research Support Specialist III - Remote

Department
Research Administration

Location
Arlington

Job Family
Research

Position Status
Full-time

Work Hours
Standard

Work Schedule

Monday-Friday; 8:00am-5:00pm.
Remote for the state of Texas only.

Open to
External and Internal

Salary
Salary is commensurate based on qualifications and relevant experience.

Duration
Funding expected to continue

Pay Basis
Monthly

Benefits Eligible
Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:


University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

Responsible for developing and coordinating University wide processes that ensure UTA is compliant with regulations, policy requirements, and best practices in the areas of export control, foreign influence vulnerabilities, international research collaborations, and protection of intellectual property. In a university setting this presents a unique challenge because it requires balancing national security concerns with traditional concepts of university openness and academic freedom. Will work with a wide number of stakeholders in order to develop a system of controls and transparency.Remote for the state of Texas only.

Essential Duties and Responsibilities
  • Responsible for day-to-day administrative and business activities related to the export control program:
    • evaluate research activities for applicability of export controls and fundamental research exclusion.
    • Perform export classification activities including self-classifications as well as submitting commodity classification/jurisdiction requests when necessary.
    • Review export control terms in proposals, contracts, and other agreements.
    • Assess need for Technology Control Plans (TCP), export licenses, or license exceptions.
    • Work with investigators to develop TCPs with appropriate control measures and conduct site visits and monitoring to ensure effectiveness.
    • Determine requirements for embargoed and sanctioned countries; perform restricted party screenings.
    • Draft license applications and maintain institutional registrations; evaluate and advise on restrictions or limitations of international travel.
    • Assess international shipments including filing Electronic Export Information (EEI) when required.
    • Screen end users and countries.
    • Maintain documentation and required records.
    • Partner with other departments to ensure compliance across intersecting University processes.
  • Responsible for development and delivery of training and outreach related to export control:
    • Maintain and update export control manual/operating procedures and website.
    • Create guidance content and materials.
    • Create and deliver export control training and education to a wide variety of stakeholders.
  • Responsible for coordination of university efforts to identify and prevent foreign influence and insider threats:
    • Conduct screenings for foreign national students, scholars, and visitors.
    • Assess need for and develop Research Security Plans (RSP) for research identified as high risk or sensitive,
    • Conduct internal screenings of foreign collaborators, gifts, and end users.
    • Coordinate process for 3rd party performance of heightened screening/background checks as needed.
    • Coordinate among various departments/processes (e.g., sponsored programs, tech transfer, research conflict of interest, conflict of commitment) to ensure that investigator foreign relationships are disclosed properly and in accordance with federal regulations and UT System requirements.
    • Perform ongoing gap analysis on existing policies and processes to develop risk mitigation measures and monitoring tools.
    • Lead responses to regulatory violations.
  • Responsible for development and delivery of training and outreach related to export control:
    • maintain and update export control manual/operating procedures and website.
    • Create guidance content and materials.
    • Create and deliver export control training and education to a wide variety of stakeholders.
  • Responsible for development and delivery of training and outreach related to foreign influence and insider threats:
    • Create and coordinate outreach program to help educate UTA community on current security related issues seen across academia and how to limit intellectual property theft and insider threats.
    • Create and provide oversight and guidance documents related to issues of foreign influence.
    • Communicate changes and updates to federal requirements and best practices relating to national security and foreign influence (e.g., NIH policies, FBI alerts).
  • Support and coordination with other areas of Regulatory Services including:
    • Biosafety, conflict of interest, responsible conduct of research, research misconduct, human/animal research.
    • Coordinates with other departments on campus such as campus departments, International Education, University Legal, Human Resources, Business Services, Grants & Contracts, Tech Transfer, EH&S, Development.
  • Performs other job duties as assigned.
Minimum Qualifications
  • Bachelor's degree with two (2) years of related experience in export control.
  • Up-to-date knowledge base of the issues surrounding foreign influence/insider threat, the International Traffic in Arms Regulations (ITAR) under the U.S. Department of State, the Export Administration Regulations (EAR) under the U.S. Department of Commerce, and the Office of Foreign Assets Controls (OFAC) regulations under the U.S. Department of Treasury.
Preferred Qualifications
  • Master's degree with a working knowledge with minimum of three (3) years of experience in export control compliance.
  • Experience in a higher education institution is highly desirable.
  • Previous experience developing license applications and using federal export licensing systems.
  • Compliance, trade compliance, or export control certification.
Knowledge, Skills and Abilities
  • Knowledge of cyber security and facility security.
  • Knowledge of University compliance policies, procedures and programs.
  • Demonstrated ability to make independent judgments regarding the interpretation and application of U.S. Export Control Regulations, including identifying the applicable regulations, exemptions and exclusions for a given situation.
  • Ability to think critically and work through complex issues with limited or no precedence, where analysis of situations or data requires an in-depth evaluation of variable factors.
  • Ability to apply policy and legal concepts to issues.
  • Ability to communicate complex information to stakeholders in a clear and concise manner both written in report form and verbally in meetings and through presentations.
  • Ability to proofread business correspondence with a high degree of accuracy.
  • Excellent interpersonal and customer service skills to work independently with all levels of University personnel, including management and faculty to facilitate consensus and move projects forward.
  • Excellent time management skills and demonstrated ability to independently prioritize heavy workload, meet deadlines, cope with peak workload periods and apply creativity and originality in time sensitive problem-solving situations.
  • Highly motivated with strong initiative to improve, update, and develop programs to meet user expectations and changing regulatory requirements/guidelines.
  • Experience with recordkeeping through use of databases and spreadsheets.
  • Willingness to attend external trainings to gain expertise in specific areas.
Other Requirements

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to or email

Posting Detail Information

Number of Vacancies
1

Open Until Filled

Minimum Number of References Required
3

Maximum Number of References Accepted
3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.