Records Support Specialist

1 week ago


New York, New York, United States Cravath, Swaine & Moore Full time

Job Title: Records Support Specialist

Company: Join our team at the Records Office

Overview:
The Records Support Specialist assists Firm staff with records access, administrative intake, and general support.

Responsibilities:
- Provide general records assistance to staff
- Monitor and maintain records email account
- Process and distribute mail for Records Office
- Answer phones, take messages
- Assist staff with Records Office forms and requests
- Scan and index documents into iManage software
- Provide administrative and clerical support
- Review administrative information during records intake
- Assist with data entry
- Monitor departmental databases
- Contribute to improving records management
- Maintain technological skills
- Adapt to changing work scope
- Recall and manage boxes from off-site storage
- Prepare and deliver department and discovery boxes

Qualifications:
- Associate's degree required, Bachelor's degree preferred
- 1-2 years of records-related experience desired
- Strong customer service skills
- Proficiency in Microsoft Office and Adobe PDF
- Knowledge of legal records management systems
- Team player with excellent communication skills
- Attention to detail and ability to maintain confidentiality
- Able to work independently and multitask in a fast-paced environment
- Capable of lifting and moving heavy boxes and confidential shred bins
- Willingness to work overtime as needed

This position is based in our New York office with a hybrid work schedule. Work hours are 9:00 a.m. to 5:00 p.m. Monday through Friday. Salary range is $55,000 to $65,000 plus overtime, based on skills, experience, and other factors. We offer competitive benefits including paid time off, medical, dental, vision care, 401(k), and health club discounts.



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