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Secretary II- Pediatric Neonatology

3 months ago

Iowa City, Iowa, United States University of Iowa Full time
Position Summary

Within the UI Stead Family Department of Pediatrics, provide administrative support for the Division of Neonatology. Under general supervision, performs secretarial work for physicians, such as composing routine correspondence and maintaining records.

Duties to include:

• Serves as personal secretary to nine Neonatology faculty physicians, which includes creating and editing documents and spreadsheets, keeping calendars.

• Provides secretarial support for Neonatology fellows.

• Provides clerical support for clinical research staff as needed.

• Answers and triages incoming calls for Neonatology Division.

• Composes correspondence in response to routine inquiries within established guidelines.

• Arrange Neonatology consultations for obstetrics patients.

• Monitors and orders division supplies.

• Arranges for repair services and maintains supplies for photocopier.

• Serves as contact person for scheduling and upkeep of QGenda.

• Compiles and distributes monthly division calendars.

• Compiles and distributes monthly Journal Club articles.

• Demonstrates respect for all members of the University community while performing one's duties and in response to administrators, supervisors, coworkers, and customers; constructively brings forward workplace concerns to coworkers and/ or supervisor.

• Welcomes the richness of talent from a diverse workforce and recognizes that diversity brings stimulation, challenge, and energy that contribute to a productive and effective workplace.

• Seeks opportunities to enhance one's own knowledge, skills, and abilities as they relate to the current position and/or to prepare for potential future roles and overall career development that contribute to the mission and goals of the institution.

• Represents the interests of the University and of unit leadership in the use of resources to meet service and productivity demands within unit goals and budgets; strives to promote continual process and quality improvement.

• Other duties as assigned.

Minimum Qualification Requirements
  • Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to two years of full-time employment and includes the use of word processing.
Desired Qualifications
  • Knowledge of University of Iowa Health Care policies, processes and forms.
  • Knowledge of proper format, grammar, spelling, punctuation, and capitalization.
  • Skill in utilizing Microsoft Excel, EPIC, QGenda, and MedHub.
  • Skill in operating office equipment, including a computer, copier, etc.
  • Knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name and functional area.
  • Ability to communicate effectively with staff, students, and the public.
  • Ability to follow oral and written instructions and apply institutional policies accurately.
  • Ability to collect data, keep records, and prepare reports.
  • Ability to organize and prioritize multiple tasks.
  • Public Contact/Customer Service
  • Medical Terminology
Position and Application details:

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume

• Cover Letter

Job openings are posted for a minimum of 10 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact

This position is not eligible for University sponsorship for employment authorization.

Additional Information
  • Classification Title: Secretary II
  • Appointment Type: Merit
  • Schedule: Full-time
  • Work Modality Options: On Campus
Compensation
  • Pay Level: 8
Contact Information
  • Organization: Healthcare
  • Contact Name: JOHNSON,NATASHA
  • Contact Email:

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.