Executive Administrative Assistant

2 weeks ago

Skillman, New Jersey, United States Kenvue Full time
Kenvue is currently recruiting for:

Executive Administrative Assistant

This position reports to Vice President, Digital Transformation and is based at Skillman, NJ.

Who we are

At Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we're the house of iconic brands - including Neutrogena, Aveeno, Tylenol, Listerine, Johnson's and BAND-AID Brand Adhesive Bandages that you already know and love. Science is our passion; care is our talent. Our global team is made up of ~ 22,000 diverse and brilliant people, passionate about insights, innovation and committed to delivering the best products to our customers. With expertise and empathy, being a Kenvuer means having the power to impact the life of millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage - and have brilliant opportunities waiting for you Join us in shaping our future-and yours. For more information, click here.

Role reports to: Vice President, Digital Transformation

Location: Kenvue's corporate headquarters is currently located in Skillman NJ but is scheduled to move to Summit, NJ in or around early 2025.

Travel %: 10%

Pay: $60, ,600.00

What you will do

As Executive Administrative Assistant (EA), you will provide exceptional administrative and support functions to the three Vice Presidents and their teams, relating to all aspects of the business including information of a highly sensitive and confidential nature. The EA will resolve issues proactively through relevant processes and procedures as well as liaise with all business levels across internal and external organizations.

Key Responsibilities
  • Support Vice Presidents in a gatekeeper role.
  • Manage calendars for the Vice Presidents: prioritize and manage a complex schedule of commitments, ensuring the calendar is always fully maintained and accurate.
  • Proactively notify of schedule changes, ensuring consideration for any personal commitments or travel schedules.
  • Organize travel for the Vice Presidents and other key team members, including guest arrangements.
  • Complete monthly expense reports for the Vice Presidents and key team members.
  • Organize regional and global team meetings, conferences, etc.
  • Organize Town Halls and Webinars.
  • Maintain accurate distribution lists.
  • Support in the setup of communication material (meeting minutes, business presentations, newsletters, announcements.)
  • Support organization and maintenance of Sharepoint sites and MS Teams and included materials.
  • Prepare and follow-up on Purchase Orders.
  • Provide general support and back-up.
  • Perform other related duties as required.
What we are looking for

Required Qualifications
  • Minimum 10 years' experience as an Executive Administrative Assistant.
  • Previous experience in an international / global environment managing across timezones.
  • Advanced computer skills, especially in Excel and PowerPoint as well as general grasp of IT systems (in-house systems such as Concur, eMarketplace/Ariba, time tracking tools.)
  • Outstanding project management and follow up skills.
  • Proactive approach to prioritize and anticipate potential conflicts.
  • Ability to work in a diverse team environment.
  • Flexible and organized.
  • Proactive in ideas, changes, and improvements in support.
  • Self-starter, curious, high degree of attention to detail, ability to work under pressure.
  • Discretion; ability to work with confidential and sensitive data.
  • Excellent office management and interpersonal skills.
  • Fluent written and spoken English.
  • Good listening skills and ability to pragmatically resolve issues.
What's in it for you
  • Annual base salary for new hires in this position ranges from $60,000.00 to $96,600. This takes into account a number of factors including work location, the candidate's skills, experience, education level & other job-related factors.
  • Competitive Total Rewards Package*
  • Paid Company Holidays, Paid Vacation, Volunteer Time & More
  • Learning & Development Opportunities
  • Employee Resource Groups
  • This list could vary based on location/region
*Note: Total Rewards at Kenvue include salary, bonus (if applicable) and benefits. Your Talent Access Partner will be able to share more about our total rewards offerings and the specific salary range for the relevant location(s) during the recruitment & hiring process.

Kenvue is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other legally protected characteristic, and will not be discriminated against on the basis of disability.

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