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Senior Office Assistant

3 months ago

Santa Rosa, California, United States AppleOne Full time
Job DescriptionJob DescriptionGood day,

My name is Jose Jimenez Im a recruiter with AppleOne, an award winning staffing company. We are currently looking for talent as a Senior Office Assistant in Santa Rosa, CA

If you are interested, or you know of anyone in the job market, Id love to connect and discuss the position details further with you.


Overview:
The Senior Office Assistant primarily provides direct clerical support to the CCS Administrative Unit, with some duties assigned in the Child & Disability Prevention Program

Typical duties include:

  • Accept referrals and complete initial intake process.
  • Open, close and inactivate cases.
  • Prepare and mail routine materials.
  • Answer the telephone, answer general questions and refer to the appropriate staff person. Make telephone calls to collect and relay information to families, agencies, physicians' offices, and hospitals.
  • Receive mail for CCS and CHDP, date stamp, review and separate claims and medical reports and route as necessary.
  • Maintain client case records in electronic document management system (OnBase) and State database (CMS Net).
  • Match received medical reports, request for services, residential and financial documents with appropriate case file in electronic document management system OnBase and refer to staff or supervisor for review and/or authorization.
  • Index and route incoming documents to electronic document management system workflow queues of staff and upload weekly reports into OnBase.
  • Assist families to understand and complete CCS requirements and process.
  • Receive and process in/out of county transfer cases.
  • Xerox documents and prepare packets for providers and/or families.
  • Assist with document shredding, file storage and records management.
  • Review staff time study spreadsheets.
  • Perform other related duties as requested by Secretary and CHDP Supervising Public Health Nurse.

Qualifications:

  • Bilingual Spanish/English helpful but not required.
  • strong data entry/typing skills.
  • excellent customer services skills the person will be speaking to families of children with special health care needs.
#1143

AppleOne is proud to be an Equal Opportunity Employer.

We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness.

All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

The Know Your Rights poster is available here:

The pay transparency policy is available here:


For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https:
//e- DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500.

Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs.

Howroyd's commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees.

The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs.

Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy.

Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields.

Her book, The Art of Work:

How to Make Work, Work for You, is available on Company DescriptionFounder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500.

Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

\r
\r
Mrs.

Howroyd's commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees.

The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

\r
\r
Mrs.

Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy.

Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.\r
\r
Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields.

Her book, The Art of Work:
How to Make Work, Work for You, is available on