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Administrative Assistant

3 months ago

Denver, Colorado, United States Forrest Solutions Full time
Job DescriptionJob Description

As an Office Services Coordinator, you'll play a vital role in creating a welcoming and inclusive environment while delivering exceptional customer service to our clients and visitors. You'll also take the lead in managing reception duties and coordinating meetings and events seamlessly. Your knack for fostering connections and your top-notch organizational skills will be instrumental in nurturing a vibrant and engaged workplace culture.

Pay - Rate: $28.00/hr

Shift: 8:00am - 5:00pm; Monday - Thursday; 32 hours per week

Key Responsibilities:

Office Administration and Coordination:

  • Handle administrative tasks, including vendor communication and expense reports.
  • Maintain and update the Site Operations Manual/Playbook.
  • Coordinate travel arrangements and assist with other projects from Regional Leadership.

Ambassadorial:

  • Welcome and assist visitors, residents, and community members with professionalism and warmth.
  • Provide comprehensive information about office amenities and services, demonstrating genuine care for associates' well-being.

Reception and Front Desk Operations:

  • Maintain an organized and professional front desk area.
  • Manage incoming calls and mail efficiently to ensure seamless communication.

Meeting Coordination:

  • Schedule and coordinate meetings, ensuring optimal participant availability and necessary resources.
  • Handle meeting logistics, including venue arrangements and preparation of materials.

Technical Support:

  • Provide technical support for virtual meetings, ensuring smooth operation of technology.
  • Stay updated on video conferencing advancements to enhance meeting experiences.

Event Coordination:

  • Collaborate with the event planning team to organize community events and social gatherings.
  • Manage event logistics and provide onsite support during events.

Training:

  • Participate in training programs to enhance skills in meeting coordination, utilizing platforms like Cornerstone.

Position Requirements:

  • High school diploma or equivalent; college degree preferred.
  • 2-3 years of relevant experience.
  • Proficiency in Microsoft Office suite.
  • Strong communication and organizational skills.

By excelling in these responsibilities, you'll contribute to the smooth functioning and positive atmosphere of our workplace, enhancing the overall experience for our clients and associates alike.

Forrest Solutions, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Company DescriptionForrest Solutions has been a privately owned company for 47 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.Company DescriptionForrest Solutions has been a privately owned company for 47 years. We are a people power solutions company focusing on onsite outsourcing and temporary and project staffing nationwide. Our prestigious client list consists of Fortune 500 corporations and top 100 AM Law firms.