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Area Administrator

3 months ago

Portland, Oregon, United States Young Life Full time

Portland West Young Life is looking for a part- to full-time office administrator. This position is approximately 20-30 hours per week with flexibility for increased hours during special fundraising and area events.

The ideal candidate must be a self-starter with a heart for service who can run a variety of projects and takes pride in high quality work. This person must also feel comfortable interacting/speaking with adults and students in a variety of situations like fundraising or seeing a group of students off to camp.

Responsibilities

The primary function of the role is providing administrative support for the area -- for the staff as well as the committee, leaders, parents, and kids. This includes but is not limited to the following:

Communication Administration

  • Respond to correspondence (email or any written inquiries).
  • Create/generate area publications.
  • Support area staff in procuring/creating content for the area newsletter.
  • Create club/event postcards and/or flyers.
  • Create and schedule social media content.
  • Maintain the area's website.
  • Send thank you letters to donors.

Financial Administration

  • Manage monthly expenses.
  • Pay area bills.
  • Create and submit your expense report through Concur.
  • Process donations.
  • Track donations through YL Connect.

Database Administration

  • Create/update various contact lists within YL Connect.
  • Monitor the Staff/Volunteer Roster and Volunteer Manager monthly on Staff Resources.

Event Administration

  • Assist with fundraising events: banquet, Top Golf tournament, and Father/Daughter Dance.
  • Create invitations, packets (sponsor, table host, golfer), programs, donor cards.
  • Track the guest list, table sponsors, RSVP list, and donations/payments.
  • Send thank you notes/letters.

Management for Summer Camp Trips

  • Track registrations, payments, health forms, and funds raised by kids.
  • Communicate with parents about travel itineraries, health forms, packing lists, and fundraising.
  • Create camp registration flyers.
Qualifications
  • High school education or equivalent.
  • Associate or bachelor's degree preferred but not required.
  • Strong interpersonal skills with both adults and kids.
  • Excellent written/verbal communication skills.
  • Previous administrative and Young Life experience preferred.
  • Proficiency in Microsoft Office Suite/Google equivalent (which includes Word, Excel, Outlook, and PowerPoint).
  • Strong organizational skills with attention to detail.
  • High capacity for managing concurrent tasks and constant interruptions.
  • Ability to maintain confidentiality.
  • Willingness to show initiative to develop processes/systems to better serve the area.