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administrative assistant 3
7 days ago
Job Summary: The Administrative Assistant 3 performs various administrative tasks and office support for the Base Services Lodging office, including research, managing special projects, customer service, operational planning, and report preparation. The role involves assisting the Contracting office with Lodging Blanket Purchase Agreements (BPA) and lodging inspections, coordinating with vendors for lodging reservations, customer service, billing, and site visits, creating processes, maintaining records, and tracking trends, handling government purchase transactions, and taking meeting minutes.
Job Duties:
- Responsible for executive management, administration, technical and professional direction of the Base Services Lodging office, serving as a focal point for lodging reservations, resource management, budgeting, and contracting liaison for Blanket Purchase Agreements (BPA).
- Assists in developing efficient policies and procedures for the 162d Wing to optimize resource utilization and maximize efficiency of the lodging operation in Tucson and Fort Huachuca, Arizona.
- Makes decisions on training needs and provides training to Drill Status Guardsman in Services Lodging functions, reviews and recommends updates for Wing Instruction, conducts hotel inspections, and assists in planning morale events and newsletters.
Knowledge, Skills & Abilities (KSAs):
- Knowledge of: Military Regulations/Operational Procedures, Department of Defense Programs, Air Force Instructions, Business law related to contracts, and Business Administration Management.
- Skilled in: Performing military operational procedures, utilizing Defense Travel system and Government Purchase Card programs, understanding Air Force Lodging Program Instruction, and practicing Business Administration Management principles.
- Ability to: Plan and prioritize administrative projects, multitask efficiently, communicate effectively, manage time, maintain confidentiality, operate computer programs, conduct market value research, and establish interpersonal relationships.
Selective Preference(s): Desired qualifications include prior administrative experience in the Arizona Air National Guard.
Pre-Employment Requirements: This position requires possession of a valid state-issued driver's license, ability to travel within the state, pass a background investigation, and meet eligibility requirements for federal installations.
Benefits: The State of Arizona offers a comprehensive benefits package, including sick leave, vacation, health, dental, retirement plans, life insurance, and optional employee benefits like disability insurance and supplemental life insurance.
Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System and Public Safety Personnel Retirement System for fire personnel.
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