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Bookkeeper
4 months ago
Zephyr is the first tech-enabled home services platform designed to empower technicians and delight homeowners. We are focused on perfecting the home services experience from the inside out. We do this by investing in our technicians to consistently deliver trusted service through our local brands. Zephyr combines operational excellence, digital intelligence, and enhanced talent development practices to create the best environment for HVAC, Plumbing, and Electrical technicians to practice their craft. A better technician experience leads to a better customer experience.
About Degree Heating & Cooling:
Degree Heating & Cooling, a Zephyr local brand business, is an established company with over 30 years of experience providing top tier service and quality products in many areas around the Glastonbury, CT area.
About This Role:
Degree Heating & Cooling is looking for a Bookkeeper responsible for assisting with the daily accounting and human resources needs of our home services business located in the Glastonbury area. These include, but are not limited to, processing accounts payable, bank deposits, assisting with payroll processing and benefits administration using ADP and ServiceTitan. This is a full-time role that works closely with our outsourced accounting team and reports into the General Manager, and is based out of our growing Glastonbury, CT office.
What You'll Do:
Accounting - Accounts Payable
- Coordinate with our outsourced accounting firm on weekly vendor payments, ensuring timely and accurate payment of vendor invoices.
- Handle vendor communications, resolve any billing disputes.
- Audit incoming invoices and other payment requests for appropriate coding and authorizations, routing as appropriate.
- Assist in educating employees and managers on policies and procedures relating to disbursements.
- Review credit card expense reports and petty cash replenishments requests for accuracy and completeness.
- Assist with preparation of annual 1099's.
- Maintain vendor files, including contracts for services and paid items.
Accounting - Accounts Receivable
- Prepare invoices as needed.
- Prepare bank deposits and make bank runs.
- Maintain customer files - assist in resolving discrepancies and irregularities.
- Generate internal and external reports from accounting systems as needed.
Accounting/HR - Payroll
- Process weekly payroll using ADP's Workforce Now solution.
- Review timesheets in ServiceTitan and input into ADP preprocessing payroll reports.
- Assist in reconciliation of all benefit deduction statements with payroll pre process reports.
- Assist in Reconciliation of monthly benefits bills with HR and payroll.
- Assist with ensuring accuracy of Time and Attendance data and various accruals.
- Assist with ensuring compliance with IRS and other governmental laws and regulations.
HR
- Work closely with the Head of Talent on employee relations matters, event planning and overall employee engagement activities.
- Be the main point of contact for new hires when it comes to Onboarding.
- Execute I-9 files in ADP Workforce Now.
- Assist in benefits administration, including processing new hires, terminations and employee changes.
- Respond to employment verifications.
- Data collection, preparation of employee census information for compliance reports.
We'd Love to Hear From You If You Have:
- Experience in an Accounting/HR/bookkeeping blended role within a home services (HVAC, Plumbing or Electrical) business.
- Experience with ServiceTitan, Sage Intacct & ADP Workforce Now is highly preferred.
- Bilingual in Spanish/English.
- You have a basic understanding of GAAP, IRS & HR compliance regulations.
- You're extremely detail oriented and organized and able to work independently and accurately under general supervision.
- You're comfortable with Technology and accounting systems savvy, with a passion for automationYou have excellent analytical, organizational, and problem solving skills, which allows for strategic data interpretation vs. simple reporting and/or processingYou have the ability and desire to translate financial concepts to individuals at all levels throughout the organization.
- Excellent verbal and written communicator that is tactful and diplomatic.
- You shine when you're called on to work under pressure in a fast paced environment, and you're able to respond to changing priorities.
Benefits and Perks:
- Competitive Pay: Significant base salary and bonus opportunity
- Benefits: We offer top-notch benefits
- Various medical, dental & vision plans, including 100% employer covered options for you and your family
- 401(k) match up to 3.5%
- Company paid long & short-term disability and life insurance
- Cell phone reimbursement and work-from-home stipend
- Flexible spending accounts for health and dependent care
- Training and Career Growth: We are scaling quickly and would support this person's career growth and development
- Paid Time Off: Company paid holidays, unlimited PTO, and a paid Parental Leave Policy
Zephyr and it's companies are proud to be an equal opportunity employer. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, veteran status, or any other protected status in accordance with applicable law.
