Receptionist/discovery Clerk

1 week ago

West Chester, Pennsylvania, United States Chester County of Pennsylvania Full time

Summary:

Essential Duties:

Essential Duties, Tasks and Accountabilities:

  • Provide clerical support (typing, filing, copying, processing paperwork, etc.).
  • Receptionist duties (answer phone calls and direct inquiries to the appropriate person).
  • Sort and distribute incoming mail.
  • Payroll entry and attendance tracking.
  • Maintain office supplies.
  • Miscellaneous data entry.
  • May need to provide cashier services (cash, checks, receipts).
  • Maintain logs, if applicable and ensure accuracy.
  • Create and maintain calendars in OutLook.
  • Other office functions, as assigned (e.g., operate postage meter, collect money, reconcile petty cash).
  • Perform other duties, tasks and special projects, as required.

Qualifications/Preferred Skills, Knowledge & Experience:

Qualifications / Requirements:

  • High School Diploma or General Education Degree (GED).
  • Six months to one year of general office experience (typing, clerical, filing, copying, etc.).
  • Ability to maintain confidential information and handle confidential matters.
  • Basic spelling, grammar and math skills.
  • General computer knowledge.
  • Ability to prioritize and organize work.
  • Strong interpersonal skills.
  • Ability to interface with all levels of county management.
  • Basic typing / word processing skills (minimum of 40 wpm).
  • Ability to use office machines (fax, copier, calculator, etc.).

Preferred Skills, Knowledge & Experience:

  • One to two years of general office experience and skills.
  • Strong customer service skills.
  • Accurate and detail oriented.
  • Strong time management skills.
  • Basic accounting skills.
Strong verbal and written communication skills.

  • Ability to multitask.
  • Familiar with reception desk functions.
  • Ability to deal with all types of people and personalities.
Familiar with county policies and procedures.

Additional Information:

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

  • General computer skills
  • Basic Word skills
  • Basic Excel skills
  • Basic Internet skills (for research purposes).
Basic Access skills may be required

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