Account Clerk Ii

1 week ago

West Chester, United States County of Chester Full time

Summary

The Account Clerk II is responsible for providing a department, agency or bureau with intermediate-level fiscal support to ensure that County programs are provided effectively and efficiently.

Following is a composite of essential duties, tasks and accountabilities; however, there are additional duties specific to each department.

**A criminal background check is required.**

Essential Duties
- Compile and sort documents, such as invoices and checks.
- Substantiate business transactions.
- Prepare vouchers, invoices, checks, account statements, reports, and other records, and review for accuracy.
- Provide clerical support (typing, filing, copying, etc.).
- Prepare monthly production and billing reports.
- Maintain inter-departmental job jackets and files.
- Audit invoices against purchase orders and research discrepancies.
- Investigate payment problems.
- Reconcile report discrepancies.
- Input data into the PeopleSoft Financial system according to company procedures.
- Receptionist duties may be required (answer phones and direct inquiries).
- Perform other duties, tasks and special projects, as required.

**Treasurer**:

- Essential duties, tasks and accountabilities may vary and could include the following:_
- Collect and process county real estate taxes.
- Enter tax payments into the PeopleSoft financial system.
- Prepare monthly reports to the state for state agent sales.
- Process tax and building worksheets.
- Enter tax payments before discount, face and penalty due dates expire.
- Process fish reports and submit to Pennsylvania Fish and Boat Commission (monthly).
- Create “on account” reports.
- Sell dog, fish and hunting licenses.
- Sell pistol permits.
- Process tax receipts.
- Balance cash drawer daily.
- Resolve and refund duplicate payments and overpayments.
- Answer phone calls regarding tax payments and state agent sales.
- Process tax certifications and balance daily.
- Handle counter duties, which include cashiering on the system, and answering questions pertaining to taxes and state agent sales.
- Interact with other departments, including Tax Claim, Assessment, DCIS, Controller and Finance.

Qualifications/Preferred Skills, Knowledge & Experience
- High School Diploma or General Education Degree (GED).
- Six months to one year of job-related experience and/or training.
- One year of general office experience (typing, clerical, filing, copying, etc.).
- Basic skill to use a personal computer and various software packages.
- Ability to use office machines (fax, copier, calculator, etc.).
- Integrity and honesty.
- Ability to use common sense understanding to carry out written or verbal instructions.
- Strong organizational skills.
- Ability to work independently or as part of a team.
- Accurate and detail oriented.
- Ability to maintain a positive public image for the department and Chester County

**Preferred Skills, Knowledge & Experience**:

- Intermediate-level accounting and bookkeeping skills.
- Ability to work with limited supervision.
- Strong customer service skills.
- Ability to multi-task.
- Strong interpersonal skills.
- Familiar with reception desk functions.
- Exhibits a willingness to learn new tasks.

Additional Information

**Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.**

**Computer Skills**:
To perform this job successfully, an individual should have:

- Basic Word skills
- Basic Excel skills
- PeopleSoft Financial skills or the ability to learn PeopleSoft.
- Basic Internet skills (for research purposes)

**Physical Demands**:
**While performing the duties of this position, the employee is frequently required to sit and talk or hear. Occasionally, the employee will need to stand; walk; reach above shoulder height; bend at the waist or work bent at the waist; and lift or carry items. On rare occasions, the employee will need to climb stairs.**

The specific vision requirement listed for this position is:

- Close vision for reading, writing and data entry.

**Work Environment**:

- The noise level in the work environment is usually quiet to moderate.
- Will work inside 100% of the time.

**Other**:

- Required to work with money and checks (receiving and disbursing).
- This position requires professionalism.

Pay: $19.36 per hour

Expected hours: 35 per week

**Benefits**:

- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

Work Location: In person

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