Administrative Assistant

1 week ago

Salem, Oregon, United States State of Oregon Full time
Job Description:

We take pride in being an Equal Opportunity Employer. Our goal is to create a fair and inclusive workplace, free from discrimination, racism, and bias. We believe that having diverse teams where everyone can be themselves is key to building a strong workforce that can better serve communities. We encourage individuals from underrepresented groups, women, people with disabilities, veterans, LGBTQIA2S+ community members, and others to submit their applications.

If you are a detail-oriented professional passionate about organization and efficiency, we are looking for a dynamic Administrative Assistant to join our Office of Facilities Management team. In this role, you will handle administrative tasks, ensure deadlines are met, collect data, and prepare detailed reports to support our day-to-day operations providing facility services to ODHS and OHA throughout Oregon.

Bilingual skills are a plus

While not mandatory, bilingual language abilities are valued in the communities we serve. Extra pay is available for roles that require languages other than English. We offer differentials for bilingual and multilingual employees who can pass a language test. Commonly spoken languages include Spanish, Russian, Ukrainian, Somali, Burmese, Arabic, Haitian Creole, Dari, and Pashtu.

Oregon Department of Human Services (ODHS), Where You Belong and Make a Difference

  • Join a community of over 10,000 employees at ODHS dedicated to helping Oregonians achieve wellbeing, independence, and dignity through various opportunities.
  • Engage with ODHS Employee Resource Groups (ERGs) to connect, learn, and contribute to the agency's mission.
  • We are dedicated to creating an antiracist and fair agency.
  • We prioritize your well-being. Benefit from work-life balance, paid holidays, flexible schedules, and comprehensive health benefits.

Qualifications:

Two years of secretarial or basic administrative support experience, an associate degree in office occupations plus a year of related experience, or a combination of education and experience.

Key Attributes:

  • Demonstrated commitment to Diversity, Equity, and Inclusion.
  • Innovative mindset to improve processes.
  • Experience in mentoring, strategic planning, critical thinking, and team collaboration.
  • Strong business acumen and decision-making skills.

Make sure to showcase these attributes in your application to stand out in the selection process.

Duties Overview:

As an Administrative Assistant, responsibilities include:

  • Processing invoices, tracking energy usage, and maintaining payment records.
  • Reviewing and approving vendor payments and contracts.
  • Managing financial reports and utility expenses.
  • Coordinating meetings and vehicle maintenance tasks.

Working Conditions:

  • On-site role supporting team operations.
  • Interacting with individuals who may have experienced trauma.
  • Physical tasks like bending, lifting, and prolonged computer work.

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