Office Technician

Job Description and Duties

Applying electronically via CalCareers is highly recommended. If submitting hardcopy applications (mail/drop-off), please email to confirm submission.

The Administrative Section of the Research Division (RD) is seeking an Office Technician (Typing) (OT-T) with a high degree of initiative and a friendly, professional demeanor that will have daily engagement with program and support staff on a wide variety of tasks.

This position is under the general direction of the Staff Services Manager I.

The OT-T duties may include, but are not limited to the following:

prepare, format, and edit correspondence, ensuring adherence to Board and Agency policy and administrative standards; liaise between the Research Division and Executive Office Staff, screen incoming calls and visitors using good judgment in directing callers for information; schedule meetings and maintain the Division Chief and/or Branch Chief's appointment calendars; make travel arrangements and prepare travel expense claims as requested; provide assistance with the Research Screening Committee activities including handling the mail out of letters and materials for the meetings; and develop and process office supply and IT requests.

This position is a 12-month Limited Term (LT) and may be extended up to 24 months or become permanent.

If you have permanent status and have passed probation, you have mandatory reinstatement rights into your former position/classification at the end of this LT appointment.

You will be separated from state service if you have not had prior permanent or probationary civil service status. During this 12-month limited-term assignment, you may be entitled to receive health, dental, and vision benefits. You will also earn State Service and accrue monthly leave credits.

You will find additional information about the job in the Duty Statement.

Working Conditions

This position may be eligible for hybrid in-office work and in-state telework.

The amount of telework is at the agency's discretion and is based on the California Air Resource Boards' (CARB) current telework policy.

While the CARB may support telework, some in-person attendance is also required.

The positions at the CARB may be eligible for telework with in-person attendance based on the operational needs of the position under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria outlined in the CalEPA telework policy and/or future program need.

Employees not residing in California are not eligible for telework.

Regardless of hybrid telework eligibility, all employees may be required to report to the position's designated headquarters location at their own expense, as indicated on their duty statement.

• Position located in a high-rise building.
• Requires being stationary, consistent with office work, for extended periods.
• Standard office environment (artificial lighting, controlled temperature, etc.)
• Daily use of a personal computer, office equipment, and/or telephone.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• OFFICE TECHNICIAN (TYPING)

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:
JC-430662

Position #(s):
xxx

Working Title:
Office Technician (Typing)

Classification:
OFFICE TECHNICIAN (TYPING)

$3, $4,652.00

# of Positions:

Multiple

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
12 Month Limited Term - Full Time

Department Information

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

; for more information about E-Verify, please go to

CARB values diversity at all levels of the organization and is committed to fostering an environment where employees from various backgrounds, cultures, and personal experiences are welcomed and can thrive.

CARB believes the diversity of our employees collectively makes up one of the world's most respected environmental organizations. CARB offers various modern interview options, including remote phone and video interviews. Join CARB and help us improve the lives of all Californians.

Department Website:
Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the website.

Applicants must include a Statement of Qualifications (SOQ) for this recruitment.

The SOQ is a narrative discussion prepared by the applicant describing how the applicant's skills, knowledge, abilities, education, training, and experience, qualify them for the position.

The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. CARB will not consider applicants who fail to provide an SOQ with their application. Resumes do not take place of the SOQ.

• Require Name on SOQ
• Require Job Control Number on SOQ
• Maximum number of pages: 1

In one to three paragraphs, describe why you are interested in this position and why you are a good fit for this position.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/17/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

State Air Resources Board

Attn:
Classification and Certification Unit

1001 I Street, 5th Floor

Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

State Air Resources Board

Classification and Certification Unit

1001 I Street, 5th Floor

Sacramento, CA 95814

Please drop off the applications with the security guard located at the front entrance.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Other -

• Cover Letter

Other -

• Statement of Qualifications (See Special Requirements section for further instruction)

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Competitive candidates should have strong organizational, communication, proof reading, typing and computer skills. Candidates must be flexible and have the capability to perform under pressure with specific deadlines. Applicants must have the ability to work independently and as a team member using good judgment at all times.

The successful candidate will have experience dealing tactfully and effectively with individuals at the staff and executive level, and with the public sector.

Also required is knowledge of Microsoft Word, Excel, and Adobe. Knowledge of MS Access is a plus. Punctuality, dependability and good attendance are a must.

Hours:
Monday-Friday 8 to 5. Applications will be screened and only the most qualified applicants will be interviewed.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

• Gym
• Daycare facility
• Nearby (third-party) parking
• Convenient to public transportation

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website:

Hiring Unit Contact:
Jackson Tran

(000) -Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Payam Ahmadi

(000) -California Relay Service: TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Experience and Education

For experience/education to qualify during the application screening process and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY).

Application packages without this information may experience delayed processing times, and your eligibility for this position may be impacted.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma.

Applicants who completed their education outside the United States (with foreign degrees/transcripts) must obtain and submit verification of the United States course/degree equivalency.

Foreign education credential evaluation services can be found at

Failure to submit all the required documentation will result in an incomplete application and disqualification from consideration for this position.

Address for Mailing or Drop-Off Application Packages

NOTE:

Applicants must not include Social Security Numbers, LEAP status information or paperwork, Equal Employment Opportunity information, exam result notices or scores, or medical or criminal history information on any document within their application package.

You may submit your application and any applicable or required documents to the following:

California Environmental Protection Agency/State Air Resources Board

Attn:
Human Resources Branch/ Classification & Certification unit, JC#430662

1001 I Street, 5th Floor/P.O. Box 2815

Sacramento, CA 95814

Drop-off applications must be received, and date stamped by 5:00 PM on the final filing date. The drop-off location is non-operational on weekends and holidays.

After dropping off the application, please email and mention the JC number in the subject line. Your email will serve as a time stamp that a document was dropped off before the final filing date.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

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