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Office Technician

3 months ago

Sacramento, California, United States State of California Full time
Job Description and Duties

This position is being re-advertised to increase the candidate pool. If you have previously applied, you do not need to reapply.

This is a 12-month limited term position which may be extended to 24 months and/or become permanent. Multiple positions may become available.


Under the general direction of the Staff Services Manager I (SSM I), the Examination Technician is responsible for the review and evaluation of work experience and education for initial licensure, reciprocity, and re-licensure candidates seeking eligibility for the national Architect Registration Examination (ARE) and the state-specific California Supplemental Examination (CSE).

Please see duty statement for more info.


In all job functions, employees are responsible for creating an inclusive, safe, and secure work environment that values diverse cultures, perspectives, and experiences, and is free from discrimination.

Employees are expected to provide all members of the public equitable services and treatment, collaborate with underserved communities and tribal governments, and work toward improving outcomes for all Californians.

Please let us know how you heard about our position by taking this brief survey:

CalCareers Exams:
Once you find the job you want, we need to learn more about you. We will evaluate your education, experience, abilities, and knowledge through an assessment. The assessment process can take many forms, including an interview or exam, depending on the job.

You will find additional information about the job in the Duty Statement.

Working Conditions

The incumbent works 40 hours per week in an office setting, with artificial lighting and temperature control. Daily access to and ability to use a personal computer and telephone is essential. Sitting and standing requirements are consistent with office work.

The incumbent must be able to type at least 40 words per minute and to occasionally move up to 25 lbs.

(boxes, large file folders, etc.).

It's a nice office with great people who are professional and fun to work with.

Tons of free parking and even more shopping and food choices nearby.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

  • OFFICE TECHNICIAN (TYPING)
Additional Documents

  • Job Application Package Checklist
  • Duty Statement
Position Details

Job Code #:
JC-424918

Position #(s):

XXX

Working Title:
Examination Technician

Classification:
OFFICE TECHNICIAN (TYPING)

$3, $4,518.00 A

# of Positions:

Multiple

Work Location:
Sacramento County

Telework:
In Office

Job Type:
12 Month Limited Term - Full Time

Facility:
California Architects Board

Department Information

This is an IN-OFFICE Position.


The California Architects Board (Board) was created in 1901 by the California Legislature to fulfill the mission of protecting the health, safety, and welfare of the public through the regulation of the practice of architecture in California.

It is one of numerous entities within the Department of Consumer Affairs responsible for consumer protection and the regulation of licensed professionals.

The Board establishes regulations for examination and licensing of the profession of architecture in California, which today numbers over 21,000 licensed architects and approximately 10,000 candidates who are in the process of meeting examination and licensure requirements.


The Department of Consumer Affairs (DCA) has many exciting career opportunities available and is dedicated to hiring and retaining qualified employees.

DCA is committed to diversity, equity, inclusion, and accessibility in carrying out its consumer protection mission, and DCA solidifies this commitment starting with its recruitment efforts.

DCA enriches its diversity through a workforce that reflects the population it serves, delivers successful results through inclusive team work where all contributions are valued, ensures every employee receives fair opportunities to succeed, and enables all employees to do their best by providing access to tools, resources, information, equipment and career development.

Special Requirements

  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the website.
Application Instructions


Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/28/2024

Who May Apply


Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).

SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).


Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply


Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.

Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Consumer Affairs

Attn:
Recruitment Technician, JC-424918, GP

1625 North Market Blvd., Suite N-321

Sacramento, CA 95834

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Consumer Affairs

Recruitment Technician, JC-424918, GP

1625 North Market Blvd., Suite N-321

Sacramento, CA 95834

Please note:
The drop off location may be non-operational on weekends and holidays.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application.

Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.


Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.

The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:


The Office Technician routinely works with sensitive and confidential information or materials and is expected to maintain the privacy, confidentiality, and discretion due to the nature of the candidate information and examination content at all times.

Incumbent must possess at a minimum, the following skills and abilities to support the achievement of the Board's goals and objectives and maintain good working relationships in a professional manner with staff, management, candidates, stakeholders, governmental agencies, and the public:

  • Excellent communication skills (written and verbal), reading comprehension, and interpersonal skills;
  • Good judgment in decision making;
  • Creativity and flexibility in problem identification and resolution;
  • Manage resources effectively;
  • Work cooperatively with others as a member of a team;
  • Responsive to management needs;
  • Maintain speed and accuracy in completing assignments;
  • Flexible with interruptions and changes in priorities relative to workload;
  • Computer and software program proficiency (business productivity applications); and
  • Maintain regular and consistent attendance.
Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Drew Liston

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.

You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.


EEO Contact:
EEO Officer

(000) -California Relay Service: TTY), Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Instructions

If you are using education to meet the minimum qualifications, as specified in the classification specification ), please include a copy of your degree or unofficial transcripts with your application package.

Please be aware that if you are selected for the position, you will be required to submit official sealed transcripts.


Using the online application system as specified in the announcement is the preferred method for applying for civil service job opportunities; however, applicants may instead apply by way of U.S.

mail, parcel delivery or courier service, or in person, as set forth in this announcement.


Do not include confidential information such as social security numbers, date of birth, marital status, equal employment opportunity data, examination scores, and LEAP information.

Applicants who wish to submit hard copy applications shall use the most current version of the State application (STD

Applicants who fail to submit the most current version of the STD. 678 may be disqualified.

Multiple positions may become available.

Electronic Submission:
Application and any applicable required documents may be submitted electronically through CalCareers account. The application packages must be received electronically by 11:59 p.m. on the final filing date as state on the job vacancy announcement.

U

S Postal Service Mail:
Application and any applicable required documents may be submitted by mail. The envelope must be postmarked before or on the final filing date as stated on the job vacancy announcement.

Hand Delivery:
Application and any applicable required documents may be hand delivered by 5:00 p.m. on the final filing date as stated on the job vacancy announcement. Application packages postmarked, personally delivered, or received via interagency mail after 5:00 p.m. on the final filing date will not be accepted for any reason. Do not submit applications to the California Department of Human Resources (CalHR). Drop off location may be non-operational on weekends and holidays.


Please note the CalCareer system will not allow you to make changes to your application information once it is submitted.

If you have updates to your online application after you have submitted it, please contact For all other questions, regarding your CalHR CalCareer account, you may contact the CalCareer unit at

Equal Opportunity Employer


The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place.

Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.