Administrative Assistant

6 days ago

Biddeford, Maine, United States University of New England Full time

Position Type Professional Staff
Faculty Track
Position Title Administrative Assistant, School of Biological Sciences
Employment Status Full Time
Months 12
Campus Biddeford, ME
Description
The School of Biological Sciences (SBS) in the College of Arts and Sciences (CAS) is looking for a motivated individual with strong administrative, organizational, and record-keeping skills to join our team as an Administrative Assistant supporting SBS's teaching and scholarship. This position provides support for faculty, professional staff, and students in the school while working with people from a wide variety of academic and administrative units across campus.

Review of applications will begin immediately and continue until the position is filled. To apply for this position, please submit your resume as instructed below. Expected pay is $17.51 per hour. Total compensation is $50,597 to $64,389, depending on which medical and dental plans are selected.

Located in southern Maine, the University of New England offers students a highly integrated learning experience that promotes excellence through interdisciplinary collaboration and innovation in education, research, and service. UNE's excellence could not happen without a dedicated and talented faculty and professional staff. We value student-centered, multi-disciplinary and interdisciplinary efforts that meet the highest ethical standards to achieve excellence in support of an integrative approach to the liberal arts, scholarship and research, and health and the environment.

Our core values include but are not limited to Student Centeredness; Diversity, Equity, and Inclusion and Relentless Inquiry. Visit to learn about our mission, vision, and core values.

UNE is a great place to work. We boast both a tight-knit community and access to a wide array of degree programs, research opportunities and cultural events. We have three distinct campuses that combine to offer students a range of different learning experiences. Our two Maine campuses house our nationally recognized undergraduate, graduate, and professional programs, while our campus in Tangier, Morocco is home to an innovative semester abroad program. UNE is perennially included on "best colleges lists" by U.S. News & World Report, The Princeton Review, Forbes, and others. Portland is one of the nation's most livable small cities with an incredible natural environment, friendly people, a wealth of arts and cultural institutions, and major medical facilities. Outside magazine named it as one of the "Greatest Places to Live in America", and Bon Appetit selected Portland as the 2018 "Restaurant City of the Year".

UNE also offers a generous comprehensive benefits package to eligible employees and their dependents. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits for both employees and dependent children. Please visit the Human Resources Benefits site – – for additional information regarding UNE's fantastic benefits package.
Responsibilities
Responsibilities of this position include performance of various day-to-day administrative functions for the school including, but not limited to reception; word processing; photocopying exams, reports, manuals; ordering office supplies; maintaining calendar appointments; and screening incoming email. The Administrative Assistant also collaborates with the Academic Director to track and manage budgets and to develop and maintain electronic filing systems for record keeping and reporting.

The Administrative Assistant initiates and processes administrative, financial, and operations forms, ensuring timely and accurate completion of documents by school faculty and professional staff. The position also serves as a liaison between SBS faculty, students, professional staff, parents, alumni, and other internal and external constituents. Duties may includes explaining and interpreting policies and procedures; answering various questions from constituents; processing special requests; and investigating and resolving problems as they arise.
Qualifications
An associate degree is required (bachelor's preferred) plus 1 to 2 years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.

Candidates should possess a broad base of basic administrative and organizational skills, including reception and working with word processing and spreadsheet applications. Candidates with experience organizing and maintaining file and records systems, and those having experience with computerized information systems, are preferred. Some bookkeeping training or experience is also desirable.

The ideal candidate will have the ability to work effectively with a wide variety of University personnel, students, and/or outside of individuals and organizations.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Posting Detail Information
Posting Number 2022PS0404P

Open Until Filled Yes

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