Assistant Director of Gift and Constituent Records

6 days ago

Biddeford, Maine, United States University of New England Full time
Position Details

Position Information

Position Type
Professional Staff

Faculty Track

Position Title
Assistant Director of Gift and Constituent Records

Employment Status
Full Time

Months
12

Campus
Portland, ME

Description

The Assistant Director of Gifts and Constituent Records is responsible for accurate data inputs and related reporting in the Constituent Relationship Management (CRM) software (Raiser's Edge NXT). The Assistant Director works with Advancement Services colleagues on timely production of reports and data outputs related to requests for information, as well as work to maintain data integrity within the advancement CRM and related databases.

About the University of New England
UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an eight percent match; extensive paid leave including holidays, vacation, sick, and personal time; and educational benefits. Please visit the Human Resources Benefits site for additional information regarding UNE's benefits package.

Responsibilities
  • Direct the administration of the gift entry and receipting process including entering daily gifts, pledges, and faculty-staff payroll deductions, generating tribute acknowledgment letters, and producing gift reports for Advancement and the Business Office as appropriate while adhering to University policies and procedures, CASE standards, and IRS regulations.
  • Oversee the pledge reminder process ensuring all pledges are properly recorded, tracked, updated, and reviewed.
  • Oversee the matching gift process ensuring all matching gift records are properly recorded, tracked, and monitored.
  • Direct and oversee updates, additions, and formatting of constituent records within the Advancement CRM.
  • At the direction of the Senior Associate Director of Advancement Data and Analytics, and the Senior Director of Advancement Services, provide internal and external data reporting and list generation including support of annual fund solicitation and alumni/stakeholder relations initiatives.
  • Manage process for recording deceased members of the UNE Community, including collecting and recording death notices of alumni, donors and friends.
  • Proactively and at the direction of the Senior Associate Director of Advancement Data and Analytics and Senior Director of Advancement Services, perform routine data hygiene and audit projects ensuring the accuracy of constituent data.
  • Maintain electronic and paper constituent files.
  • Perform other related duties as assigned.
Qualifications
  • Bachelor's degree from an accredited college/university, plus 1-3 years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills were acquired.
  • Previous experience with a CRM software desirable, specifically Raiser's Edge 7 or Raiser's Edge NXT, Anthology's Encompass, and Ellucian's Banner.
  • Raiser's Edge 7 and/or Raiser's Edge NXT certification desirable.
  • Familiarity with CASE Standards and IRS regulations desirable.
  • Professional demeanor while handling sensitive and confidential information.
  • Strong attention to detail and accuracy.
  • Strong planning, administrative, time management and organizational skills.
  • Excellent writing, spelling, grammar, editing and math skills.
  • Ability to interact with a wide variety of staff, faculty, students, and non-UNE individuals and organizations.
EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)

Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.

Posting Detail Information

Posting Number
2022PS0392P

Open Date
04/16/2024

Close Date

Open Until Filled
Yes

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