Assistant Director, Finance

4 weeks ago

Biddeford, Maine, United States University of New England Full time
Position Type Professional Staff
Faculty Track
Position Title Assistant Director, Finance & Administration COM
Employment Status Full Time
Months 12
Campus Both ME Campuses
Description

The Assistant Director, Finance & Administration (ADFA) is a key member of the Health Affairs/College of Osteopathic Medicine (HA/COM) team reporting to the Director, Finance & Administration and providing financial and operational support/services to the unit.


The Assistant Director for Finance and Administration supports a diverse portfolio of academic and continuing medical education programs and two medical practices.

This position requires financial and budgetary management expertise and problem-solving skills.

About the University of New England

UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings.

In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges.

We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.

​​​​​​​​​​​​​​​​​​​​​

UNE offers a generous comprehensive benefits package to eligible employees.

The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits.

Please visit the Human Resources Benefits site ) for additional information regarding UNE's fantastic benefits package.
Responsibilities

Actively collaborates with the Director, Finance & Administration to analyze data to accurately make projections for financial reporting and budget planning process.

Serves as the primary resource and point of contact for HA/COM faculty and staff managing day-to-day business operations involving work across all central units in the University, including accounts payable, travel, payroll, and facilities.

Works closely with COM office managers to complete projects, troubleshoot and problem solve issues of a complex and college-wide nature.

Performs financial operations that include payroll, accounting, accounts payable/receivable, procurement, and research administration, including journal entries and budget transfers.
Manages purchase card applications, expense reports, and other related requests in conjunction with the UNE business office.
Tracks, forecasts, and completes COM-related grant accounting activities, including managing indirect fund balances.

Manages medical practice billing services vendor relationship and serves as liaison between vendor and UNE accounting office; provides accounting oversight of medical director fees; completes monthly reconciliation.

Contributes to the college's human resources and workforce operations by processing hiring and other personnel transactions, faculty, and adjunct faculty contracts in alignment with budgetary expectations.

Provides internal training on purchasing procedures, travel reimbursements, and financial reporting to professional staff and faculty as needed.
Ensures compliance with University financial and operational policies. Creates and oversees databases functionality to serve as a clearinghouse for (non-clinical) affiliation agreements, policy statements, and accreditation records.

Monitors all Health Affairs and COM operations and facilities regularly, and in collaboration with the Director, deals with a variety of problems that arise.

Performs other duties as assigned.
Qualifications

Bachelor's Degree required and 5-8 years of experience in finance or similar field or a combination of education and experience from which comparable knowledge and skills are acquired.

Excellent planning, administrative and organizational skills.
Excellent communication skills and strong computer software skills.
Demonstrated knowledge of standard accounting principles; Facility with data analysis; Comfort using quality data to help guide decision-making.
Excellent judgement to ensure compliance with established university F&A procedures and policies.

Creative thinking and problem solving, with interest and ability to identify and implement opportunities for operational efficiencies, introduce innovative ideas to the team, and learn and implement new systems and procedures.

Proven ability to handle sensitive data with discretion and manage multiple tasks while maintaining an exceptional attention to detail and accuracy.

Experience in higher education preferred with management, HR and budgetary experience.
Preference for a CPA or CPA candidate.
EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community.

The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran.

Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Posting Detail Information
Posting Number 2022PS0400P

Open Until Filled Yes

  • Assistant Director of Student Access

    3 weeks ago

    Biddeford, Maine, United States University of New England Full time

    Position Type Professional StaffFaculty TrackPosition Title Assistant Director of Student AccessEmployment Status Full TimeMonths 12Campus Biddeford, MEDescriptionThe Assistant Director will work with the Director of Student Access to develop and implement campus policies and procedures for compliance with federal and state disability laws for students....

  • Assistant Director of Student Access

    4 weeks ago

    Biddeford, Maine, United States University of New England Full time

    Position Type Professional StaffFaculty TrackPosition Title Assistant Director of Student AccessEmployment Status Full TimeMonths 12Campus Biddeford, MEDescriptionThe Assistant Director will work with the Director of Student Access to develop and implement campus policies and procedures for compliance with federal and state disability laws for students....

  • Assistant Director Athletics for NCAA Compliance

    5 days ago

    Biddeford, Maine, United States University of New England Full time

    The Assistant Athletics Director will be responsible for the Athletic Departments Compliance (NCAA and Institutional) and Business. This position will be a member of the Athletics Department leadership team and is expected to demonstrate a commitment Director, Athletic, Compliance, Business, Assistant, Operations, Technology

  • Assistant Director of Gift and Constituent Records

    4 days ago

    Biddeford, Maine, United States University of New England Full time

    Position DetailsPosition Information Position Type Professional Staff Faculty TrackPosition Title Assistant Director of Gift and Constituent Records Employment Status Full Time Months 12 Campus Portland, ME Description The Assistant Director of Gifts and Constituent Records is responsible for accurate data inputs and related reporting in the Constituent...

  • Director- Practice Operations

    4 days ago

    Biddeford, Maine, United States MaineHealth Full time

    The Director reports to the Vice President, Practice Operations for Surgical, Medical Specialty, Cardiovascular, Primary Care or LHS Vice President and which may include multiple locations and specialty disciplines and is responsible for managing all operational aspects of the practice sites to ensure quality patient care. Responsible and accountable for...

  • Director of Nursing

    5 days ago

    Biddeford, Maine, United States Maine Medical Center Full time

    Summary Emergency Department - BIDDEFORD & SANFORD The Emergency Department at SMHC is a 29 treatment bed, Level III ED, providing twenty-four hour emergency care. This community hospital in Biddeford also has a satellite emergency department located in Sanford, ME. Position Summary The Nursing Director is the vital link between the mission and vision of...

  • Director of Student Events

    3 weeks ago

    Biddeford, Maine, United States University of New England Full time

    Position Type Professional StaffFaculty TrackPosition Title Director of Student Events & Alumni Engagement, COMEmployment Status Full TimeMonths 12Campus Biddeford, MEDescriptionThe Director of Student Events and Alumni Engagement carries out the planning, execution, and assessment of the student and alumni experiences for UNE COM with special emphasis on...

  • Director of Student Events

    4 weeks ago

    Biddeford, Maine, United States University of New England Full time

    Position Type Professional StaffFaculty TrackPosition Title Director of Student Events & Alumni Engagement, COMEmployment Status Full TimeMonths 12Campus Biddeford, MEDescriptionThe Director of Student Events and Alumni Engagement carries out the planning, execution, and assessment of the student and alumni experiences for UNE COM with special emphasis on...

  • Director of Student Events

    5 days ago

    Biddeford, Maine, United States University of New England Full time

    The Director of Student Events and Alumni Engagement carries out the planning, execution, and assessment of the student and alumni experiences for UNE COM with special emphasis on building deeper connections with UNE COM alumni through increased interactions, virtual events, and networking.- About the University of New EnglandUNE is Maine's largest private...

  • Assistant Coach Men's Hockey

    5 days ago

    Biddeford, Maine, United States University of New England Full time

    Position DetailsPosition Information Position Type Professional Staff Faculty TrackPosition Title Assistant Coach Men's Hockey Employment Status Full Time Months 12 Campus Biddeford, ME Description The Assistant Coach will be responsible for assisting the Head Coach in all aspects of planning, developing, and coaching the men's ice hockey within the rules of...

  • Administrative Assistant

    2 weeks ago

    Biddeford, Maine, United States University of New England Full time

    Position Type Professional StaffFaculty TrackPosition Title Administrative Assistant, School of Biological SciencesEmployment Status Full TimeMonths 12Campus Biddeford, MEDescriptionThe School of Biological Sciences (SBS) in the College of Arts and Sciences (CAS) is looking for a motivated individual with strong administrative, organizational, and...

  • Administrative Assistant

    4 weeks ago

    Biddeford, Maine, United States University of New England Full time

    Position Type Professional StaffFaculty TrackPosition Title Administrative Assistant, School of Biological SciencesEmployment Status Full TimeMonths 12Campus Biddeford, MEDescriptionThe School of Biological Sciences (SBS) in the College of Arts and Sciences (CAS) is looking for a motivated individual with strong administrative, organizational, and...

  • Administrative Assistant

    4 days ago

    Biddeford, Maine, United States University of New England Full time

    Position Type Professional StaffFaculty TrackPosition Title Administrative Assistant, School of Biological SciencesEmployment Status Full TimeMonths 12Campus Biddeford, MEDescriptionThe School of Biological Sciences (SBS) in the College of Arts and Sciences (CAS) is looking for a motivated individual with strong administrative, organizational, and...

  • Assistant Clinical Professor, Undergraduate Internship Coordinator, Health, Wellness and Occupational Studies

    5 days ago

    Biddeford, Maine, United States University of New England Full time

    This position is a 10 month clinical track faculty position.Our mission is to develop caring, collaborative scholars through a dynamic, student-centered, wellness and occupation-oriented educational program.UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that...

  • Student Financial Services Specialist

    5 days ago

    Biddeford, Maine, United States University of New England Full time

    Position DetailsPosition Information Position Type Professional Staff Faculty TrackPosition Title Student Financial Services Specialist Employment Status Full Time Months 12 Campus Biddeford, ME Description The Student Financial Services Specialist provides a variety of technical and administrative assistance to the Director of Financial Aid in the...

  • Coordinator of Global Education

    3 weeks ago

    Biddeford, Maine, United States University of New England Full time

    Position Type Professional StaffFaculty TrackPosition Title Coordinator of Global EducationEmployment Status Full TimeMonths 12Campus Biddeford, MEDescriptionThe Office of Global Affairs at the University of New England (UNE), which oversees UNE's global educational and cultural activities, is seeking a Coordinator for its growing and dynamic Global...

  • Coordinator of Global Education

    4 weeks ago

    Biddeford, Maine, United States University of New England Full time

    Position Type Professional StaffFaculty TrackPosition Title Coordinator of Global EducationEmployment Status Full TimeMonths 12Campus Biddeford, MEDescriptionThe Office of Global Affairs at the University of New England (UNE), which oversees UNE's global educational and cultural activities, is seeking a Coordinator for its growing and dynamic Global...

  • Senior Grant Accountant

    3 weeks ago

    Biddeford, Maine, United States University of New England Full time

    Position Type Professional StaffFaculty TrackPosition Title Senior Grant AccountantEmployment Status Full TimeMonths 12Campus Biddeford, MEDescriptionThe Senior Grant Accountant performs accounting, compliance and financial services functions for programs funded by grants (Federal, State and Private sources) or special revenue as well as general university...

  • Senior Grant Accountant

    4 weeks ago

    Biddeford, Maine, United States University of New England Full time

    Position Type Professional StaffFaculty TrackPosition Title Senior Grant AccountantEmployment Status Full TimeMonths 12Campus Biddeford, MEDescriptionThe Senior Grant Accountant performs accounting, compliance and financial services functions for programs funded by grants (Federal, State and Private sources) or special revenue as well as general university...

  • Customer Services Associate IV

    4 days ago

    Biddeford, Maine, United States MaineHealth Full time

    Full Time 1 Medical Center Drive Clerical/Administrative Support Day Shift Position Summary This is the fourth level of a four level career path in the SBO Customer Service Team and leads associates to roles such as Subject Matter Experts (SMEs) in Financial Counseling, Estimates, or SelfPay functions, Team Lead, or Trainer. The SBO Customer Service...