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Departmental Document Control Analyst

3 months ago

Whiting Indiana, United States Computer Task Group, Inc Full time
:

CTG is seeking to fill a Departmental Document Control Analyst/Information Specialist 2 opening for our client in Whiting, IN.

Location:

Whiting, IN (hybrid remote)

Duration:

Ongoing

Overview:

High-impact, high-volume departments require dedicated support to effectively comply with effective document control identified work practices. CTG recognizes certain departments require additional support to complete information control, analysis, and reporting.


The Departmental Document Control Analyst (Info Spec 2) ensures content access is controlled, current, and available within the context of use to those who require it.

The role must understand the business activities (context of use) performed by the department to which they are assigned and align IM practices to flow within that daily work.

Information managed will include Engineering documents, drawings and facilitating the management of equipment or departmental activities.

This can include engineering and repair documentation, or general departmental practices, ensuring information is attributed accurately and loaded into the applicable location in the Refinery Electronic Document Management System (EDMS), Bentley-ALIM.

Duties:

Work closely with Departmental leaders, engineers, SME's and/or their delegates to control Departmental documentation.

Ability to accurately audit, update, and retrieve documents from site EDMS-Bentley-ALIM system.


Responsible to follow Information Management Services practices, procedures, and guides, including but not limited to attributing, numbering, and naming conventions for site information.

Provide advanced Microsoft skills to assist Bentley-ALIM users manages their information.

Provide advanced Office 365 expertise to assist site users regarding transfer of their information to Share Point.


Assists with the handling of records and documentation, including the preparation of internal and/or external distribution, on/off site archiving, indexing, cross referencing, and destruction of information.

Use of high-volume scanners to convert paper documents (of all sizes and scales) into an electronic format for loading.

Able to identify differences between document types and accurately assign appropriate retention codes based on types.


Ability to learn and retain knowledge of Information Management standards and practices to provide detailed training (one-on-one and/or group) regarding document types, attributing, records retention, and EDMS usage.

Provide excellent internal and external customer service through written communication, via TEAMS or in person.

Where required, attend, or facilitate meetings, including scheduling in Microsoft Outlook and TEAMS environment.

Required Skills / Competencies

Capable of viewing, creating, editing, and printing electronic file formats including DOC, XLS, PPT, DWG, DGN, PDF, JPG and TIF

Strong Knowledge of Company standard software applications including MS Office Suite, EDMS Bentley-ALIM system, Visio, scanning software, Nitro and Share Point

Correctly scanning individual documents through either Canon or OCE scanners for accurate reproduction and clarity

Reliable performance and attendance

Creative thinker with the ability to look for ways to do things better, faster, and more efficiently

Flexible in handling assignments and schedules

Ability to understand project requirements and communicate openly and clearly with all members of the team

Follows Company Policies, Procedures and Regulatory Requirements without Deviation

Speak out and do the right thing for CTG and our client

Education:

Associate's degree

Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee based recruitment services for this role.

To Apply:

To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Rebecca Olan at (phone number removed) or (url removed). Kindly forward this to any other interested parties. Thank you

About Us:


CTG is a leading provider of digital transformation solutions and services that accelerate clients' project momentum and achievement of their desired IT and business outcomes.

Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts.

CTG has operations in North America, South America, Western Europe, and India. For more information, visit (url removed).


Our culture is a direct result of the people who work at CTG, the values we hold, and the actions we take.

In other words, our people are the culture.

It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities.

Part of our mission is to cultivate a workplace that attracts and develops the best people, reflected by our recognition as a Great Place to Work-certified company in every country in which we operate.


CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.

CTG is an Equal Opportunity and Affirmative Action Employer.

CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law.

Our Affirmative Action program serves to promote occupational equality and diversity through good faith efforts. CTG is fully committed to promoting employment opportunities for members of protected classes.