Office Administrator

2 weeks ago

Alpharetta, United States CorDx Full time

Who is CorDx?

CorDx a multi-national biotech organization focused on pushing the limits of innovation and supply in global health. With over 2,100 employees across the world, serving millions of users in over 100 countries, CorDx delivers rapid testing and point-of-care medical device solutions used in the detection of infectious disease such as COVID-19, pregnancy, drugs of abuse, biomarkers, and more. CorDx is at the cutting edge of technology, artificial intelligence, and data science with the goal of delivering diagnostic solutions to some of the most critical questions in healthcare.

Key Responsibilities:

  • Managing office communications, including phone calls, emails, and mail.
  • Scheduling and coordinating meetings, appointments, and travel arrangements for staff members.
  • Overseeing office supplies inventory and placing orders as needed.
  • Ensuring the office environment is clean, organized, and conducive to productivity.
  • Managing office equipment maintenance and troubleshooting any issues.
  • Monitoring office supply levels and identifying needs.
  • Sourcing and negotiating with suppliers for the best prices and quality.
  • Processing purchase orders and ensuring timely delivery of supplies.
  • Maintaining accurate records of all purchases and expenditures.
  • Planning and organizing company events, meetings, and conferences.
  • Coordinating with vendors, venues, and service providers.
  • Managing event budgets, timelines, and logistics.
  • Ensuring events run smoothly and addressing any issues that arise.
  • Maintaining accurate and up-to-date records, both physical and electronic.
  • Organizing and managing filing systems for easy retrieval of information.
  • Handling confidential information with discretion.
  • Assisting with the onboarding process for new employees.
  • Maintaining employee records and processing paperwork.
  • Coordinating with HR on various employee-related matters.
  • Greeting and assisting visitors, ensuring they have a positive experience.
  • Addressing and resolving any inquiries or complaints from clients or vendors.
  • Assisting with basic bookkeeping tasks, including invoicing and expense tracking.
  • Processing and reconciling invoices and receipts.
  • Coordinating with the finance department on budget and financial matters.
  • Supporting various office projects and initiatives.
  • Coordinating with different departments to ensure project milestones are met.
  • Tracking project progress and reporting to relevant stakeholders.
  • Communicate effectively with the China team in Mandarin Chinese to ensure seamless policy implementation and coordination.
  • Translate documents and communications between English and Mandarin Chinese as needed.
  • Assist in developing and implementing office policies and procedures in collaboration with the China team.

Requirements

  • Bachelor's degree or equivalent experience in office administration or a related field.
  • Proficiency in both English and Mandarin Chinese, both written and spoken.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Ability to handle confidential information with integrity and professionalism.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience in office management or administrative support roles is preferred.

Benefits

  • Medical Insurance Plan
  • Retirement Plan
  • Paid Time Off
  • Training & Development

    We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.

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