Corporate Office Administrator
2 weeks ago
Essential Duties and Responsibilities: (Including but not limited to the following)
Office Management:
- Act as the first point of contact for the corporate office, greeting visitors and directing inquiries appropriately.
- Maintain office cleanliness and organization, including ordering supplies and coordinating maintenance as needed.
- Manage office schedules, including conference room bookings and travel arrangements for staff when necessary.
- Handle incoming and outgoing mail, packages, and deliveries.
- Assist the HR team with various administrative tasks, including filing, data entry, and document preparation.
- Maintain accurate employee records and files, ensuring compliance with company policies and regulations.
- Support the onboarding process for new employees to ensure a smooth and welcoming experience.
- Collaborate with the HR team and Corporate Social Committee to develop and implement initiatives that promote a positive company culture.
- Assist in organizing employee engagement activities, such as team-building events, social gatherings, and volunteer opportunities.
- Coordinate recognition programs to celebrate employee achievements and milestones.
- Manage the employee gifting experience for the Corporate Team and Divisions.
- Collaborate with the Marketing Team to order branded items for employees and events.
- Plan and execute company events, including holiday parties and Corporate Meetings
- Coordinate logistics such as venue selection, catering, audiovisual equipment, and transportation.
- Ensure events align with company values and objectives, fostering a sense of community and camaraderie among employees.
- Post job openings on internal and external job boards, ensuring accurate and compelling job descriptions.
- Create and post LinkedIn content for job opportunities.
- Assist in the planning of Recruiting Events, including ordering and distributing supplies.
- Bachelor's degree in Human Resources, Business Administration, or related field preferred.
- Proven experience in office administration, preferably in a corporate environment.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with a customer service-oriented mindset.
- Proficiency in Microsoft Office Suite, HRIS software, and LinkedIn
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility to adapt to changing priorities and work independently as well as part of a team.
- Must possess a valid driver's license.
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