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administrative specialist ii

3 months ago

Baltimore, Maryland, United States State of Maryland - Maryland State Retirement and Pension Systems Full time

Introduction

The Maryland State Retirement Agency is the administrator\r
of the Maryland State Retirement and Pension System ("System"). The System is a\r
defined benefit retirement system covering governmental employees within the\r
State of Maryland. The System is a multi-employer, public employees' defined\r
benefit retirement system composed of twelve (12) separate retirement and\r
pension systems with over 50 different rule sets. The System has over 397,000 participants(customers),\r
including 192,000 members who are actively employed and participating in the\r
System, 165,000 payees who receive a monthly payment from the System, and\r
40,000 vested members who are no longer actively employed but have earned a\r
benefit that will become payable at a future date.\r
�\r
This is a contractual position with the potential of\r
becoming a permanent hire within Maryland State Retirement Agency, Business Operations\r
Service Division. Please note this position will serve at the pleasure of the\r
agency appointing authority.\r

GRADE

11\r

LOCATION OF POSITION

120 East Baltimore Street\r
Baltimore, Maryland 21202\r

Main Purpose of Job

This position is responsible for the preparation, processing, and conversion of the daily mail into electronic images affecting Agency system-wide access, computer indexing, and research and verification of these documents to a centralized automated MDS and ABBY system.

POSITION DUTIES

This position is responsible for the preparation,\r
processing, and conversion of the daily mail into electronic images affecting\r
Agency system-wide access, computer indexing, and research and verification of\r
these documents to a centralized automated Folder Inquiry 2.1 Database.\r
�\r
The primary roles that the incumbent will be rotated\r
between are:�\r
�\r
Check Processing Clerk:�This position has\r
primary responsibility to coordinate all mail service activities involved with\r
the processing of daily cash receipts and returned checks.\r
�\r
Shipping and Supply Clerk:�This position has\r
primary responsibility to coordinate the data entry of supply orders and\r
coordinate the record transfer of supply withdrawals to the Imaging/Document\r
Unit.\r
�\r
Duplication and Reproduction Clerk:�This position has\r
primary responsibility to coordinate the processing of the Agency's major\r
duplication/reproduction requests.�\r
�\r
All incumbents will also be responsible for supporting\r
the functions of the Imaging/Document Unit, processing incoming and outgoing\r
mail, maintaining supplies of Agency forms and filling forms requests from\r
Retirement Coordinators, mailing C-sets and payroll tapes, processing form\r
requests from the Member Relations Division, entering data into FMIS, providing\r
back-up support for transporting checks/advice, and other information outside\r
of the Agency, and other duties as assigned.\r

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r
Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.\r
Notes:\r
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.\r
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.\r

DESIRED OR PREFERRED QUALIFICATIONS

1) Two years of experience performing micrographics and/or\r
document imaging processing and management.\r
\r
\r
2) One year of experience working in a mailroom facility.\r

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation�as needed to access meetings, remote locations, and job destinations as assigned.\r

SELECTION PROCESS

Please\r
make sure that you provide sufficient information on your application to show\r
that you meet the qualifications for this recruitment. All information\r
concerning your qualifications must be submitted by the closing date.�We\r
will not consider any information submitted after this date.�Successful\r
candidates will be ranked as Best Qualified, Better Qualified, or Qualified and\r
placed on the�eligible (employment) list for at least one year.\r

EXAMINATION PROCESS

The\r
assessment may consist of a rating of your education, training, and experience\r
related to the requirements of the position.�It is important that you\r
provide complete and accurate information on your application.�Please\r
report all experience and education that is related to this position.\r
For education obtained outside the U.S., a copy of the\r
equivalent American education as determined by a foreign credential evaluation\r
service must be provided prior to hire.\r

BENEFITS

Contractual\r
employees who work for an agency covered under the State Employee and Retiree\r
Health and Welfare Benefits Program, have a current employment contract, and\r
work 30 or more hours a week (or on average 130 hours per month) may be\r
eligible for subsidized health benefits coverage for themselves and their\r
dependents. As a contractual employee, you will be responsible for paying 25%\r
of the premiums for your medical and prescription coverage, including any\r
eligible dependents you have enrolled. The State of Maryland will subsidize the\r
remaining 75% of the cost for these benefits. You can also elect to enroll in\r
dental coverage, accidental death and dismemberment insurance, and life\r
insurance, but will be responsible to pay the full premium for these benefits.\r
Leave\r
may be granted to a contractual employee who has worked 120 days in a 12-month\r
period. This leave accrues at a rate of one hour for every 30 hours worked, not\r
to exceed 40 hours per calendar year.\r
\r

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If\r
you are unable to apply online, you may mail a paper application and\r
supplemental questionnaire (if applicable) to:\r
�\r
DBM Recruitment & Examination Department�\r
301 West Preston Street, 6th Floor, Room 608�\r
Baltimore, MD 21201\r
�\r
All mailed documents must include the applicant's name and\r
the job number and must be received by the closing date. Resumes will NOT be\r
accepted in lieu of completing the application.�\r
�\r
For questions regarding this recruitment, please contact\r
the DBM Recruitment and Examination Division at \r
or \r
�\r
MD TTY Relay Service \r
�\r
We thank our Veterans for their service to our country.\r
�\r
People with disabilities and bilingual candidates are\r
encouraged to apply.�\r
�\r
As an equal opportunity employer, Maryland is\r
committed to recruitment, retaining, and promoting employees who are reflective\r
of the State's diversity.\r