Payroll Specialist

1 week ago

Irvine, California, United States Vaco Full time
Job DescriptionJob DescriptionPayroll Specialist - Long-Term Contract Position. Immedidate Need

Are you an experienced payroll professional looking for a challenging and rewarding role? We are seeking a detail-oriented Payroll Specialist to manage in-house payroll process using an ERP system. This position involves advanced, professional duties in payroll preparation, maintenance, reconciliation, and administration.

Key Responsibilities:
  • Bi-Weekly Payroll Processing: Ensure accurate and timely payroll processing in compliance with federal, state, and District regulations.
  • Complex Computations: Handle payroll taxes, retro payments, LOA payments, terminations, voluntary deductions, and adjustments.
  • Report and Record Maintenance: Prepare and maintain accurate payroll reports and records, analyzing and reconciling payroll data for each pay period.
  • Compliance and Legal Updates: Stay updated on and implement changes required to maintain compliance with State and Federal Laws, as well as accepted payroll practices and procedures.
  • Payroll Automation: Identify opportunities for payroll automation, participate in testing and validating Payroll System updates.
  • Employee and Department Inquiries: Address and research payroll-related questions from employees, departments, and external agencies.
  • Payroll Reporting: Prepare and present payroll reports to internal and external stakeholders.
  • Policy Interpretation: Explain payroll processing rules, regulations, and policies to staff to ensure compliance.
  • Accounting Duties: Perform complex accounting tasks involved in payroll processing.
  • Audit Support: Provide documentation and information for payroll-related audit requests.
  • General Ledger Reconciliation: Reconcile CalPERS reports and payroll general ledger accounts.
  • Compensation Coding: Assign codes for special compensation forms and deductions.
  • Wage Orders Implementation: Implement wage orders and notify affected employees accordingly.
  • Policy Compliance: Ensure payroll processing complies with MOUs, Personnel Policies, and Salary Resolutions.
  • State and Federal Filings: Prepare and submit payroll-related filings.
  • Team Training: Provide training to payroll team members.
  • Safety Compliance: Follow District safety practices and attend safety training sessions.
  • Special Projects: Perform special projects and other related duties as assigned.
Qualifications:
  • Education: High school diploma plus some college coursework in bookkeeping or accounting. An Associate's degree in Accounting is highly desirable.
  • Experience: Minimum of three years of in-house payroll processing experience, preferably in a municipal government setting. Experience with ERP systems is a plus.
  • Skills: Strong understanding of payroll systems and processes, attention to detail, ability to handle complex computations, excellent communication skills, and proficiency in payroll software and ERP systems.

Join our team and contribute to a smooth and efficient payroll process, ensuring compliance and excellence in all payroll-related matters. Apply today

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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