Project Billing Specialist

2 weeks ago

Orlando, Florida, United States Electrosonic, Inc. Full time
Job DescriptionJob Description

Electrosonic is where imagination comes to life

Founded in 1964, Electrosonic is an international audio-visual and technology services company that designs, builds, and supports innovative solutions creating lasting experiences where people live, work and play.

The Position:

We are looking for a Project Billing Specialist located in Orlando. This role will have 2+ years of experience with billing and tracking project financial status. This candidate will have experience taking a "hands on" role, and should demonstrate exceptional interpersonal skills, strong organizational and communication skills, and thrives in a collaborative work environment. Construction experience is preferred; however, we welcome those who are eager to learn.

Primary responsibilities include:

Project Set-up and closing

  • Set up new projects using accounting software.
  • Run credit reports for prospective and existing clients.
  • Close out projects using accounting software.

Project Invoicing

  • Generate and review project invoices to ensure accuracy and compliance with contract terms.
  • Coordinate with project managers to obtain necessary documentation for invoicing.
  • Maintain a thorough understanding of project scopes, deliverables, and billing milestones.

Billing Compliance

  • Ensure adherence to client billing guidelines and contract requirements.
  • Collaborate with project managers and other stakeholders to resolve any billing disputes or discrepancies.
  • Conduct regular audits of billing processes to identify areas for improvement and optimization.

Budget Monitoring

  • Work closely with project managers to monitor project budgets and expenses.
  • Alert management to potential budget overruns and assist in implementing corrective actions.
  • Provide financial analysis related to project performance and billing trends.

Client Communication

  • Act as the primary point of contact for clients regarding billing inquiries and clarifications.
  • Establish and maintain positive relationships with clients to enhance communication and resolve any billing-related issues.
  • Investigate and resolve discrepancies or variances between clients and company's billing records.

Reporting and Documentation

  • Prepare and maintain detailed billing documentation and records for audit purposes.
  • Generate regular reports on project billing status, billings forecasts, and key financial metrics.
  • Provide necessary information and documentations for the month-end and year-end close processes.
  • Other accounts receivable related reports as requested.

System Utilization

  • Utilize accounting and billing software to streamline processes and maintain accurate financial records.
  • Assist in the implementation and improvement of billing systems and procedures.


Primary qualifications include:

  • 2+ years of experience in billing or a similar role.
  • Familiarity of Arriba and AIA Billing process.
  • A self-starter who enjoys working in a large team environment.
  • Possessing exceptional communication and interpersonal skills.
  • Displaying strong attention to detail, while having the ability to make quick, informed decisions.
  • Ability to work within an environment with deadlines, and when tasked with multiple duties your attention to detail stays consistent.
  • Having the ability to work under pressure within a fast-paced environment.
  • Remain mindful of sensitive information.
  • Performing efficiently in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint).
  • Working with others within the organization with a positive, helpful attitude; taking ownership of the role and seeking ways to improve processes.
  • Demonstrated experience working with Unions is preferred.
  • Experience with Microsoft Navision, Arriba and payment/billing software a plus.
  • Experience in the construction industry is a plus.

In office 3 days a week: Tuesdays to Thursdays.


A day in the Life

  • Inclusive Team Culture

At Electrosonic we embrace our differences. We are committed to furthering our culture of Diversity, Equity and Inclusion. We are an equal opportunity employer that does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

  • Work/Life Balance

Our team puts a high value on work-life balance, offering a hybrid work environment, dependent of position. We believe maintaining the right balance between your personal and professional life is important to our team's overall well-being.

  • Career Growth

We are dedicated to supporting our team members grow a long-term career with us. We have a broad mix of experience levels and tenures, and we support continuous learning and knowledge sharing.

  • Compensation and Wellness

The salary range for this role is dependent on skills, experience, and qualifications. We offer a full range health and wellness benefits that include:

  • Medical
  • Dental
  • Vision
  • Life and disability benefits.
  • Wellness discount programs,
  • 401k
  • *Paid parental leave after 1 year of service.
  • 10 company paid holidays,
  • 3 weeks of paid vacation
  • 1 week of paid sick time.

Come be a part of a Global company that has been recognized for its superior and unsurpassed technology master planning and system integration.

With unique global capability, we deliver highly complex world-class projects, conference room technology, and executive briefing centers across a multitude of sectors.

Job Posted by ApplicantPro

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