Office Manager

3 weeks ago

Bedford, New York, United States Ace Handyman Services Full time

Ace Handyman Services (AHS) is a high quality, handyman services company that provides superior quality work. Our extensive knowledge of the industry, quality and process standards and investments in technology has made AHS one of the fastest growing franchises in the US.

The Office Manager role is one of the key components to the success of the operation. The right candidate must be a driven professional that is well rounded on Customer Service, Personnel, Operations, Sales and Marketing. Below are the main responsibilities of the Office Manager by each one of the categories:

Customer Service

  • The Office Manager is the primary person to answer the phoned, strictly following the call answering scripts.
  • Checks email daily and responds as required.
  • Acts as the CSR/Scheduler booking work orders and maintaining the schedule.
  • Adjusts the schedule as needed to accommodate job extensions and changes.
  • Handles customer service issues as they arise.
  • Writes thank you notes as a follow up to each work order.
  • Keeps a log and proactively addresses the warranty calls.
Personnel
  • Manages Craftsman/Apprentice time off requests and WebScheduler accommodations.
  • Dispatches work orders at the end of each day.
  • Payroll preparation.
  • Places Craftsman/Apprentice ads for employment.
  • Conducts phone interviews with potential employees and participates in face-to-face interviews.
  • Conducts new hire orientation.
  • Maintains employee records.
Operations
  • Solves operational problems as they happen.
  • Receives and checks in all work invoices.
  • Exports invoices to Quickbooks and applies payments.
  • Posts all receipts to Quickbooks.
  • Reconciles the company credit accounts monthly.
  • A/P - Keeps track, bills & schedules payments or prints checks for Owner to sign.
  • A/R - Prepares invoices, follow up letters and works to recover past due invoices.
  • Credit card reconciliation.
  • Filing.
  • Monitors & orders office supplies & marketing supplies as needed.
  • Prepares daily bank deposits.
  • Enters marketing expense data into WebScheduler monthly.
  • Assists with monthly staff meetings.
Marketing
  • Face-to-Face networking (8-10 hours per week).
  • Daily social media updates.
  • Maintain Yodle/Centermark Dashboard.
  • Provides marketing and sales support.
Job Requirements

We are looking for professionals who are highly organized and detail-oriented, with a strong administrative background and multi-tasking skills. It is also important that you display excellent verbal and written communication and interpersonal skills, as well as the ability to interact effectively with both customers and our craftsmen. You will also need a strong solution-focused attitude and be quick on your feet.

Specific qualifications for the role include:
  • High school diploma or GED
  • 3-5 years of administrative assistant/scheduling experience
  • Comfortable with sales
  • Adaptive to technology
  • Strong customer service skills
  • Excellent office management skills
  • Great multitasking and prioritization skills
  • Exceptional communication skills
  • Sales and/or Marketing - a basic understanding of sales and marketing and the differences between the two, a plus
  • QuickBooks Online or other accounting knowledge, a plus
  • Customer-facing experience, a plus
Build fun and rewarding career with an industry leader

Apply now

The 800+ Craftsmen who represent our Brand are the heart and soul of our turn-key, white-glove home repair, maintenance, and improvement service. They are skilled and experienced in many trades, but their professionalism and attention to detail is what sets them apart from others who work in the industry.

Most of the projects completed are for Repeat and Referral Customers-folks truly appreciate our high level of service, and they often request additional work by asking for particular Craftsmen by name. If you take great pride in your skills and abilities and wish to join a proven, winning TEAM, please apply to the position(s) available by selecting "Show Me All Jobs" above.

Ace Handyman Services is a franchise network of Independently Owned and Operated Franchises. Your application will go directly to the franchise owner, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchise owner, and not to Ace Handyman Services Corporate.

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