Administrative Manager

2 weeks ago

Baltimore, Maryland, United States Johns Hopkins University Full time

The Department of Pharmacology and Molecular Sciences seeks an
_Administrative Manager_ **to lead and direct its administrative and operational activities on a day-to-day basis.

The position will work in close collaboration with the Interim Director (then the permanent director when appointed) and Financial Manager to achieve short
- and long-term initiatives and goals for teaching and research. The position requires continuous quality improvement and a customer service-focused approach to provide leadership focused on maintaining a climate that supports faculty, staff, students, and the larger Johns Hopkins community.

The Administrative Manager will have direct responsibility over departmental and administrative related items, human resources, and compliance. Works cooperatively with leadership to promote growth.

Provides guidance to faculty and staff on business practices and plans to achieve desired outcomes both in terms of daily operations and sponsored projects.

Interface with Pharmacology leadership and members of university administration to ensure that administrative policies, processes, and controls are properly designed, implemented, and adhered to.

This position requires exceptional communication skills as well as the ability to build and maintain effective relationships both internal to JHU and externally.


Specific Duties & Responsibilities

  • Strategic Planning_
  • Partner with the Department Director to formulate overall planning for growth and viability.
  • Work under the direction of School of Medicine (SOM) leadership to assure incorporation of new advances and technological initiatives in research and education.
  • Participate in short
- and long-range planning for evaluation of new and existing research and educational programs, assessment of facility requirements, funding, and staffing needs, as outlined by the SOM strategic planning process.

  • Organizing & Implementing_
  • Maintain a sound management structure, utilizing appropriate operating policies, procedures and staffing to meet the operational needs of the department.
  • Collaborate with the departmental Financial Manager to support the development and preparation of annual budget.
  • Develop standards of performance for departmental activities, monitor performance and implement corrective actions as necessary.
  • Update departmental website.
  • Plan, manage and execute other special projects as assigned.
  • Managing_
  • Monitor accomplishment of agreedupon objectives for the administration team. Where appropriate, institute corrective actions including reallocating resources, reprioritizing, and/or recommending modifications/variance to established plans or budgets.
  • Monitor use of resources for the overall department, as assigned.
  • Establish administrative practices for the department that guide the actions of managers and supervisors and provide guidelines for decision making, ensuring compliance with university directives and Federal and State laws and regulations.
  • Assign space utilized by faculty and staff and assist in future space planning in conjunction with the School of Medicine.
  • Manage departmental research equipment needs to support research programs and initiatives.
  • Climate Setting & Leadership_
  • Conduct oneself in a manner to achieve results in a way consistent with organization values and to provide constructive examples for others to do likewise.
  • Establish timely and effective communications with all Pharmacology constituents to keep them aware of important information and to receive information and feedback from them.
  • Maintain an active role in the JH community as a representative of Pharmacology. Represent the organization to both internal and external constituent groups in such a manner as to enhance the image of the SOM and to further its objectives. This may include assignment on Universitywide committees.
  • Develop positive employee relations and communications through consistent interaction with all employee groups.
  • Quality Assurance/Improvement_
  • Monitor compliance with policies and procedures. Monitor current protocols, and develop new protocols if needed, ensuring compliance with university directives and Federal and State laws and regulations.
  • Establish and monitor service delivery standards for Pharmacology that are sensitive to faculty, staff, and student needs; and which ensure the effective daytoday operations of the Institute.
  • Act as an administrative liaison to ancillary services, such Facilities and Design and Construction.
  • Assess and periodically updates the status of infrastructure in Pharmacology that supports research, teaching, and develops plans for maintaining and improving resources, including computing, communications, and academic support.
  • Human Resources Management_
  • Direct the overall human resources and organizational development goals of the department, ensuring that all personnel management functions are successfully performed, including recruitment and

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