Executive Assistant
7 days ago
Executive & Personal Assistant
Company Overview: We are a dynamic and fast-paced organization looking for a dedicated Executive & Personal Assistant to join our team.
Position Overview: The role of Executive & Personal Assistant involves handling a wide range of administrative tasks to support the owner. This includes managing a busy calendar, handling correspondence, organizing travel arrangements, and overseeing household activities such as social event planning and general home upkeep.
Hours:
- Monday – Friday: 9am – 7pm + flexibility for events
- Saturday and Sunday: Off + flexibility for events
- Approximately 50-55 hours per week
Responsibilities
Executive Assistant:
- Provide comprehensive administrative support to the owner
- Record meeting minutes and follow up on action items
- Conduct research as needed for organizational tasks
- Prepare various business correspondence and reports
- Manage expenses and process reimbursements
- Assist with special projects and tasks
- Act as a communication hub within the organization
- Support senior leadership with administrative duties
- Coordinate meetings and liaise with various teams
- Collaborate with IT, accounting, and HR departments
- Help with reservations and office supply management
- Handle password and login details
- Assist with financial tasks such as tax preparation and bill payments
Personal Assistant:
- Manage schedules and appointments
- Handle wardrobe and uniform purchases
- Provide babysitting services
- Assist with school or event drop-offs and pickups
- Coordinate travel arrangements
- Organize errands and miscellaneous tasks
- Maintain appliance and repair schedules
- Help with household events planning
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