Office Supervisor

2 weeks ago

White Plains, New York, United States White Plains Hospital Full time


At White Plains Hospital, you have an opportunity to work side-by-side with some of the most talented people in the world.

We have been widely recognized for our exceptional culture, world-class physicians, Magnet-designated nurses and passionate employees who make a real difference in our community.

With tremendous growth opportunities, great benefits, and flexible work schedules, it is no wonder why we are consistently recognized as aGreat Place To Work

Position Summary:

Under the direction of the Practice Administrator or assigned manager, the Office Supervisor for Non-Invasive Diagnostic Tesstingis responsible for the daily operations of the Physician Practice Office.


Essential Functions and Responsibilities Includes the Following: 1. Adheres to WPH Performance Standards, Policies and Behaviors 2. Assists with supervising daily office operations and staff 3. Assists Manager/Administrator in developing and implementing short- and long-term work plans and objectives for clerical functions. 4. Enforce guidelines and best practice workflows for prioritizing work activities, evaluating the effectiveness and modifying workflow as necessary. 5. Ensures that office is staffed appropriately. 6. Assists in the, hiring, orientation, development, and evaluation of staff. 7. Establishes and maintains an efficient and responsive patient flow system. 8. Oversees and approves office supply inventory, and that offices are opened and closed according to procedures. 9. Support patient experience initiatives as well as interact with patients or others on customer service issues.

10.Initiates and ensures all staff participates as a member of the patient care team, participates in daily huddles and attend regular scheduled practice team meetings.

11. Understands and adheres to the WPH Performance Standards, Policies Behaviors 12.

Ensures that all staff are trained and evaluated on their knowledge of and adherence to compliance policies and procedures specific to their jobs 13.

Performs all other related duties as assigned. Education Experience Requirements High School Diploma is required. Bachelors degree preferred, preferably with coursework in healthcare administration. Minimum three years of administrative experience, including one year of management experience required, in healthcare preferred. Basic Medical Terminology, Electronic Scheduling and Electronic Medical Record experience required. Core Competencies Demonstrates a flexible attitude and ability to respond to a rapidly changing and demanding environment. Exhibits sound management skills and ability to work with physicians, staff, vendors, and management team. Exhibits courteous, cooperative, and professional attitude at all times. A motivated, enthusiastic, proactive, and positive personality. Pay close attention to detail and can meet necessary deadlines. Works cooperatively as a member of the team Flexible, organized, and able to set priorities.

Physical/Mental Demands/Requirements Work Environment Must be able to move about the Practice constantly while attending to needs of patients, visitors and staff.

Requires continuous communication with patients, staff and visitors of all educational levels. Requires frequent use of computers and other office equipment. Must be able to rapidly assess and respond to situational needs of patients, staff, and visitors. Must be able to adapt to a high stress environment with frequent interruptions. May be exposed to chemicals necessary to perform required tasks.

Any hazardous chemicals the employee may be exposed to are listed in the hospitals SDS (Safety Data Sheet) data base and may be accessed through the hospitals Intranet site (Employee Tools/SDS Access).

A copy of the SDS data base can also be found at each site and at the hospital switchboard.

Primary Population Served All populations The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital.


At White Plains Hospital, you have an opportunity to work side-by-side with some of the most talented people in the world.

We have been widely recognized for our exceptional culture, world-class physicians, Magnet-designated nurses and passionate employees who make a real difference in our community.

With tremendous growth opportunities, great benefits, and flexible work schedules, it is no wonder why we are consistently recognized as a Great Place To Work

Position Summary:


Under the direction of the Practice Administrator or assigned manager, the Office Supervisor for Non-Invasive Diagnostic Tessting is responsible for the daily operations of the Physician Practice Office.


Essential Functions and Responsibilities Includes the Following:

  • Adheres to WPH Performance Standards, Policies and Behaviors
  • Assists with supervising daily office operations and staff
  • Assists Manager/Administrator in developing and implementing short- and long-term work plans and
objectives for clerical functions.

  • Enforce guidelines and best practice workflows for prioritizing work activities, evaluating the effectiveness
and modifying workflow as necessary.

  • Ensures that office is staffed appropriately.
  • Assists in the, hiring, orientation, development, and evaluation of staff.
  • Establishes and maintains an efficient and responsive patient flow system.
  • Oversees and approves office supply inventory, and that offices are opened and closed according to
procedures.

  • Support patient experience initiatives as well as interact with patients or others on customer service
issues.

  • Initiates and ensures all staff participates as a member of the patient care team, participates in daily
huddles and attend regular scheduled practice team meetings.

  • Understands and adheres to the WPH Performance Standards, Policies & Behaviors
  • Ensures that all staff are trained and evaluated on their knowledge of and adherence to compliance
policies and procedures specific to their jobs

  • Performs all other related duties as assigned.
Education & Experience Requirements

  • High School Diploma is required.
  • Bachelor&39;s degree preferred, preferably with coursework in healthcare administration.
  • Minimum three years of administrative experience, including one year of management experience required, in healthcare preferred.
  • Basic Medical Terminology, Electronic Scheduling and Electronic Medical Record experience required.
Core Competencies

  • Demonstrates a flexible attitude and ability to respond to a rapidly changing and demanding environment.
  • Exhibits sound management skills and ability to work with physicians, staff, vendors, and management team.
  • Exhibits courteous, cooperative, and professional attitude at all times.
  • A motivated, enthusiastic, proactive, and positive personality.
  • Pay close attention to detail and can meet necessary deadlines.
  • Works cooperatively as a member of the team
  • Flexible, organized, and able to set priorities.
Physical/Mental Demands/Requirements & Work Environment

  • Must be able to move about the Practice constantly while attending to needs of patients, visitors and staff.
  • Requires continuous communication with patients, staff and visitors of all educational levels.
  • Requires frequent use of computers and other office equipment. Must be able to rapidly assess and respond to situational needs of patients, staff, and visitors.
  • Must be able to adapt to a high stress environment with frequent interruptions.
  • May be exposed to chemicals necessary to perform required tasks. Any hazardous chemicals the employee may be exposed to are listed in the hospital's SDS (Safety Data Sheet) data base and may be accessed through the hospital's Intranet site (Employee Tools/SDS Access). A copy of the SDS data base can also be found at each site and at the hospital switchboard.
Primary Population Served

All populations


The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital.

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