Office Supervisor

3 weeks ago

White Plains, United States CityMD Full time

The Office Supervisor is responsible for assisting in managing, overseeing, and ensuring the successful administrative, financial, and operational aspects of an urgent care location. A supervisor is accountable for:

- Managing team members in partnership with Practice Manager
- Supporting a patient-centric urgent care experience from welcome to departure of the facility and ensuring an inviting and hospitable environment
- Supporting overall functions of the site, team, and providers with day-to-day operations.

**Essential Functions/Responsibilities**:

- Site Management_
- Managing the performance of the site; understanding at all times of how many patients have visited the site, whether there are any delays in the registration process, and what follow-up needs to be conducted after a patient is discharged.
- Assisting the Practice Manager preparing the schedule for non-providers
- Ordering all medical supplies, medications, vaccinations, and office supplies for the site
- Opening and closing the site as required
- Assisting the Practice Manger in administrative and operational responsibilities
- People Management_
- Building strong positive communication with providers and working as a team to enhance the success of the practice.
- Ensuring staff always maintains professionalism, coaching, managing, and developing the staff.
- Managing the team from interviewing, performance, promotion, discipline, etc.
- Collaborating with the HR team to formalize a development plan for staff as well as managing employee relations issues such as formal write-ups and suggestions for improvement.
- Business and Patient Management_
- Maintaining patient confidentiality in accordance with policy and procedure as well as HIPAA requirements.
- Interacting with patients (and families) at discharge in a courteous and respectful manner, resolving disputes, and reviewing patient satisfaction cards.

**Qualifications**
- High School Diploma or GED required. Bachelor’s degree in management, business or other applicable degree preferred (will consider relevant management experience in lieu of degree).
- Minimum 1 year of supervising or managing experience a must OR a degree in management.
- Ability to successfully multitask.
- Good computer skills (knowledge of a PC, Microsoft Office programs)
- Exceptional communication skills
- Comfortable with delivering constructive feedback and counseling management.
- Bilingual language skills required or preferred based on-site location.

**Additional Information**
This job will require long shifts, weekends, closing, opening shifts (will depend on schedule necessary at facility) and must work on-site.

**Physical requirements**
The job may require from time to time lifting heavy objects on a regular basis, doing repetitive tasks with few breaks, and requiring light cleaning. Heavy computer use required.

**Direct reports**
The Supervisor will be responsible for directly managing the site employees.

**Equal Opportunity Employer**
Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to, and does not discriminate on the basis of, race, color, religion, creed, gender/sex, sexual orientation, gender identity and expression (including transgender status), national origin, ancestry, citizenship status, age, disability, genetic information, marital status, pregnancy, military status, veteran status, or any other characteristic protected by applicable federal, state, and local laws.

**Safety Disclaimer**

Pay Range $23-27/hr

The provided compensation range is based on industry standards and salary determinations will be made based on numerous factors including but not limited to years of experience and location of position.

Pay: $23.00 - $27.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 12 hour shift
- 8 hour shift
- Monday to Friday
- Weekends as needed

Ability to Relocate:

- White Plains, NY: Relocate before starting work (required)

Work Location: In person

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