PMO Executive Assistant

7 days ago

Tampa, Florida, United States Shift4 Full time
Overview

Shift4 (

NYSE:
FOUR) is boldly redefining commerce by simplifying complex payments ecosystems across the world.

As the leader in commerce-enabling technology, Shift4 powers billions of transactions annually for hundreds of thousands of businesses in virtually every industry.

For more information, visit

This position will be based out of our Tampa, FL office 4 days a week as a requirement.

Summary:
Shift4 (

NYSE:
FOUR) is boldly redefining commerce by simplifying complex payments ecosystems across the world.

As the leader in commerce-enabling technology, Shift4 powers billions of transactions annually for hundreds of thousands of businesses in virtually every industry.

For more information, visit


The Program Management Administrator holds a pivotal position within the Program Management Office (PMO), a dynamic entity dedicated to ensuring the successful execution of Shift4's strategic initiatives.

The PMO team oversees customer-facing enterprise programs, internal initiatives, M&A integration projects, and other high-visibility programs.

Reporting directly to the VP, Program Management Office, We are seeking a candidate with a versatile skill set, including administrative and/or executive assistant experience, exceptional communication abilities, and the drive to excel in a fast-paced, collaborative team environment.

The PMO team fosters coordination and synergy across the entire Shift4 organization. This role demands strong organizational skills to manage the back-office functions crucial for the PMO's success.

Your role in our mission:

Execution Support:

  • Coordinate and schedule meetings and travel arrangements for program team members
  • Manage travel and expense reports for PMO leadership
  • Maintain and update PMO Team and individual calendars
  • Compile, summarize, and distribute updates from management reviews
  • Facilitate weekly status reporting and prepare for monthly reviews across the PMO team
  • Maintain and update internal programmatic metrics dashboards
  • Coordinate the maintenance and review of PMO documentation
  • Continuously assess and improve processes and procedures to optimize efficiencies
  • Identify opportunities for change and process enhancement within the PMO and supported functional areas

Qualifications:
Required

  • Minimum of 3 years of relevant experience
  • Ability to adapt to changing business priorities in a fast-paced, high-growth environment
  • Exceptional ability to work independently and collaboratively as part of a team
  • Excellent verbal, written, and presentation skills
  • Previous experience as an Administrative and/or Executive Assistant to company leadership
  • Proficiency in Microsoft and Google applications
Desired

  • Proficiency in Concur, Smartsheet, , and Microsoft/Google tools (PowerPoint, Excel, Sheets, Slides)
  • Experience working with Program Management organizations

What you should expect in this role:

  • Hybrid work schedule requiring at least four days in the office per week
  • Ability and willingness to travel as-required (

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