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Accounting Assistant

3 months ago

Newport Beach, California, United States Clearwater Living Full time

Are you passionate about providing exceptional service to senior citizens? Do you want to be part of a team that is dedicated to creating memorable experiences for our older adults?

Clearwater Living stands out as a top-notch, high-end senior living organization located in Newport Beach and is currently seeking an Accounting Assistant to join our team

Clearwater Living offers excellent perks for its employees:

  • Outstanding benefits available within 30 days of being hired
  • 401(k) plan with a generous company matching policy
  • Paid time off for vacations and sick days
  • Exciting prospects for professional development
  • Dynamically fast-paced work environment
  • Culture that prioritizes people and service
The Accounting Assistant will handle a variety of administrative, bookkeeping, and financial tasks, following established procedures for organizing and managing financial records, and generating financial reports and data.

Salary Range: $ per hour, depending on background

Primary Duties and Responsibilities
  • Support in managing monthly prepaid and accrual schedules
  • Assist in handling monthly Wells Fargo Bank PCard uploads
  • Help with biweekly payroll procedures
  • Coordinate monthly rental increase notifications
  • Contribute to both internal and external monthly financial reports
  • Conduct account analyses as directed
  • Collaborate with colleagues from various departments to ensure accurate coding and approval of invoices and address any vendor-related issues
  • Accurately process invoices and allocations in a timely manner
  • Handle high-volume check runs efficiently
  • Process ACH auto pay invoices
  • Provide training to new Yardi PayScan users
  • Maintain all accounts payable records
  • Manage resident deposits and refunds
  • Assist with credit applications
  • Perform bank reconciliations for communities and Home Office, as needed
  • Support in annual 1099 reporting
  • Assist with Navigator GPO Administration tasks, if assigned
  • Coordinate annual renewals of Business Licenses, as directed
  • Assist in annual entity reporting requirements
  • Participate in special projects as needed
Preferred Qualifications
  • Basic proficiency in Excel and Microsoft Office, including ten-key by touch
  • Willingness to work additional hours when necessary to meet deadlines
  • Excellent written and verbal communication abilities
  • Self-motivated with a positive collaborative spirit
  • Minimum of 3 years of Accounts Payable processing experience
  • Background in Accounting with a BA degree being a bonus
  • Prior experience in Senior Living is a plus
  • Familiarity with Yardi software is advantageous
  • Experience in property management would be beneficial
Clearwater Living promotes and values diversity and inclusivity in the workplace. Discrimination based on race, color, gender, religion, sexual orientation, nationality, disability, genetic information, pregnancy, or any other protected characteristic is strictly prohibited by federal, state, and local regulations.