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Extra-Help Special Projects Coordinator

3 months ago

Atwater, California, United States Merced County, CA Full time
Salary: $ $60.00 Hourly

Location : Merced County Department of Workforce Investment Airdrome Entry Atwater CA 95301, CA

Job Type: Extra-help

Job Number:

Department: Workforce Investment

Opening Date: 05/24/2024

Closing Date: Continuous

Examples of Duties

Position Description: Youth Internship Coordinator

Desirable experience:
  • Working with youth population
  • Coordinating activities and or projects
  • Serving the community
  • Customer Service
  • Basic Clerical Skills.
Experience in developing, planning, implementing internship programs, and working with diverse youth populations.

The ideal candidate would have experience in recruitment, coordinating youth activities, and recruitment. Experience with financial data, payroll time keeping, Microsoft Office, Google Workspace, information data bases, and recordkeeping activities. Experience in maintaining professional rapport with a variety of stakeholders including, but not limited to, public and private agencies, community organizations, and professional groups.

Duties may include, but are not limited to the following:
  • Develop, plan, and implement systems

  • Monitor program performance and outcomes, implement continuous improvements based on feedback and data analysis

  • Serve as a liaison between with subcontractors pertaining to employer of record services

  • Develop and facilitate participant orientations and onboardings.

  • Responsible for outreach, recruiting, and placing youth in internships

  • Perform bi-weekly audits and verifications of time sheets for payroll processing

  • Reconciles and corrects high volume of financial, payroll, and working hour records

  • Prepares and reconciles tracking spreadsheets

  • Provide support to program and fiscal leaders on program objectives and budget

  • Create and modify reports, charts, and databases for program management

  • Follow federal, state, and local labor laws

  • Responsible for ensuring measurable program outcomes are met

  • Responsible for resolving payroll discrepancies

  • Maintaining and updating payroll records and monthly reports

  • Lead, train, and provide technical assistance subordinate staff

  • Design marketing and recruitment fliers

  • Other duties as assigned
Minimum Qualifications

Experience:
At least five (5) years of progressively responsible professional experience in the system for which the specific department is requesting.

Education:
Formal, advanced educational training in system of expertise is highly desirable.
Essential Functions

ESSENTIAL FUNCTIONS
  • Frequent operation of personal computer and other modern office equipment.
  • Communicate effectively with others in person, in writing, and over the telephone.
  • Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.
  • Meet deadlines under stressful conditions.
  • Resolve conflicts and respond appropriately to complaints.
  • Complete multiple priority projects with conflicting deadlines.
  • Maintain confidential information in accordance with legal standards and/or County regulations.
  • Make presentations.
  • Train staff.
  • Repetitive motion, sitting for long periods, walking.
  • Occasional standing, pushing, pulling, bending, squatting, climbing.
  • Lifting - Frequently 5 pounds or less; occasionally 5 to 30 pounds.
  • Constant good overall vision and reading and close-up work.
  • Frequent color perception and use of eye/hand coordination.
  • Occasional use of depth perception and peripheral vision.
  • Normal dexterity with frequent writing.
  • Frequent hearing of normal speech, hearing/talking on the telephone, talking in person.
  • Frequent decision making, concentration, and public contact.
  • Some assignments may require working weekends, nights, and/or occasional overtime.
  • Occasional exposure to noise; occasional contact with dirt, dust, indoor cold and heat.

  • Regular attendance is an essential function.
Knowledge of:
  • Data processing techniques and capabilities.
  • Data analysis and program planning and evaluation.
  • Principles of public fiscal administration.
  • Principles of staff management, supervision, and training.
  • Organization and functions of the various County departments and political subdivisions.
  • Political legislative processes.
  • Codes, regulations, ordinances and laws governing the operations of the County and other governmental entities.
Ability to:
  • Plan, design, and implement complex automated systems.
  • Analyze, develop and/or modify procedures and systems.
  • Establish project development schedules and coordinate the effort of affected staff activities to attained desired goals and objectives.
  • Evaluate manual work assignments and work flows to determine if cost effective automated alternatives could be implemented.
FAMILY CARE LEAVE

Family Care Leave applies to all employees who work 1250 or more hours in any twelve month period.

HEALTH PLANS AND LIFE INSURANCE

Extra-help employees are not entitled to County-paid medical, dental, vision, life insurance, Employee Assistance Program benefits and are not eligible to participate in the Deferred Compensation Plan.

JURY DUTY

Extra-help employees are not entitled to pay or receive reimbursement from the County for Jury Duty.

PAID TIME BENEFITS

Extra-help employees are not entitled to paid bereavement, vacation, or holidays.

PAID SICK LEAVE
Extra-help employees are entitled to accrue up to three (3) paid sick days (24 hours) in a 12-month period.

SOCIAL SECURITY

Extra-help employment earnings are not covered under Social Security. Merced County provides an alternate plan - Public Agency Retirement Services (PARS) - for extra-help employees who are otherwise not eligible for participation in the County's retirement system.

COMPENSATION/UNEMPLOYMENT INSURANCE:

The County does provide benefits to those eligible under the State Workers Compensation and Unemployment Insurance statutes.

THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.

For answers to specific questions regarding employee benefits, please call Human Resources at