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Operations Coordinator

3 months ago

Dayton, United States EMCOR Government Services Full time

Job Title:          Operations Coordinator

Reports to:      Controller

Location:         Dayton, Ohio

FLSA Status:   Full-Time / Non- Exempt

 

COMPANY OVERVIEW

Quebe Holdings, Inc is a leading electrical services company providing preconstruction, construction, systems integration, and energy solutions in a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical.

Quebe is comprised of six Ohio-based business units consisting of Chapel Electric Co., LLC; Romanoff Electric Co., LLC; Chapel-Romanoff Technologies, LLC; Kastle Electric Company; Kastle Technologies Co., LLC, and Eagle Electrical Services.

 

SUMMARY

Quebe Holdings is seeking a full-time Operations Coordinator who will primarily be responsible for setting up and invoicing jobs and work orders and maintaining accounting records. He or she will perform any combination of routine calculating, posting, and verifying information to ensure accuracy and timely updates.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

  • Compute, classify, record and verify numerical data for use in maintaining accounting records.
  • Posting of daily, weekly, monthly journal entries.
  • Setting up and entering jobs and work orders.
  • Invoicing of contract jobs and service work orders.
  • Verifying tax status of projects and requesting proper documentation for project files.
  • Accounts Receivable collections.
  • Working with Project Managers to perform monthly job reporting.
  • Perform additional assignments as required by the operating needs of the company or as directed by controller and senior project managers.

 

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

POSITION REQUIREMENTS/PREFERRED EDUCATION and/or EXPERIENCE

  • 2- 5 years working in an administrative job, supporting management. Clerical experience working in Accounting/Finance a plus.
  • Two-year degree (or equivalent electrical construction-related work experience) preferred.
  • Working knowledge of the construction industry, operations management, and safety practices a plus.

 

COMPUTER SKILLS 

  • Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
  • Must have experience with accounting software.
  • Accounts receivable and billing experience a strong plus.
  • Ability to communicate effectively with various departments along with outside vendors and customers.

 

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

  • Must have strong attention to detail.
  • Must have strong time management abilities.
  • Must have the ability to compile and analyze data, and problem solve.
  • Must build positive working relationships with multiple levels of employees and management.
  • Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
  • Must demonstrate commitment to company values, goals and objectives.

 

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands are those associated with working in an office environment. While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees.  The employee should be able to work at a computer (reading and keying) for extended periods of time.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment typical of an office setting.

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success.  Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent. 

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