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Paramedicine Administrative Assistant

2 months ago

Oklahoma City, United States Oklahoma State University Full time

 Job Summary:

Performs skilled secretarial duties under limited supervision to assist faculty, staff and administration in the efficient functioning of the Paramedicine Program.  Assists the Paramedicine Program Director with clerical and administrative details. Responsibilities also include greeting the public and industry partners in a professional manner.   

Essential Job Functions:

  1. Effectively manages all communications between students, school personnel, and other staff. Resolves issues, staying within scope of position.
  2. Professionally communicates with faculty, staff students and the general public.
  3. Types general correspondence, minutes and agendas, forms, charts for Paramedicine Program, as directed.
  4. Takes and transcribes minutes for the Paramedicine Program faculty meeting and other committees as assigned.
  5. Receives incoming communications, accurately records and relays messages and/or appropriately refers communications.
  6. Assists in the maintenance of databases by collecting and recording student enrollment, course progression, graduation and other data for inclusion in annual surveys and reports for the Program and accrediting agencies.
  7. Pickup and deliver departmental mail on at least a daily basis and collect documents from creative services for distribution to faculty.
  8. Maintains records for the department budget process, program director, faculty, preceptors, etc.
  9. Makes travel arrangements for the Program faculty and staff.
  10. Assists with student admission, enrollment, drop & add, withdrawal, as needed.
  11. Assist with classroom scheduling.
  12. Assist with the coordination for the Paramedicine Program Director office calendar and schedule to ensure that all appointments are scheduled and/or updated as needed. Verbally update Paramedicine Program Director of all appointment/schedule changes.
  13. Complies and prepare documents and reports for the Department and students’ files.
  14. Maintains student files, gathering health data and application list for degree programs.
  15. Correspond with multiple clinical sites either by phone, e-mail or fax. Assist with student clinical requests.
  16. Create and assist with AHA, OSDH and National Registry rosters. 
  17. Meet with Paramedicine Program Director as required to plan Paramedicine Lab needs in advance of each semesters classes.
  18. Completes all mandatory training and participates in a minimum of two professional development opportunities each year.
  19. Performs other duties as assigned. 

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.