Director of Admissions

3 weeks ago

Oklahoma City, United States Oklahoma State University Full time

Job Summary:

The Director of Admissionsserves as a key member of the student services leadership team and providesstrategic planning, direction, and supervision of the admissions team andenrollment management efforts. This position is responsible for coordinatingand assessing all activities related to student admission. Additionally, thisposition works collaboratively with campus departments such as Recruitment, Marketingand Communications, Academic Advisement, Financial Aid and Scholarships,Testing and Assessment, and the Office of the Registrar/Records in order toeffectively admit students.  This is afunctional supervisory position that is also charged with processing applications,maintaining international student immigration documents in the role of PDSO, residencystatus, communications planning and maintaining modules with the CRM system.

Essential Job Functions:

Strategic:

  1. Partner with Enterprise Systems and Business Intelligence to secure data reports that outline enrollment trends by division, degree and major.
  2. Develops, analyzes, implements, and manages a prospective student enrollment plan to process applications resulting in prospect conversion to enrolled student.
  3. Actively participate on the student services  leadership team, campus committees and professional organizations.
  4. Works effectively and collaboratively with all segments of the university community to manage student admission related operations and initiatives.
  5. Develops innovative proposals that engage the campus community in the new student onboarding process.
  6. Articulates knowledge of academic policies and procedures to internal and external colleagues and university partners.
  7. Serves as an institutional content expert on Oklahoma State Regents for Higher Education policies and procedures related to student admission and retention.
  8. Assists with campus-wide recruitment, retention, and diversity efforts.
  9. Represent OSU-OKC on system-wide and state-wide committees and/or organizations in support of inter-institutional policies, agreements, data management and reporting.

Operational:

  1. Effectively leads and supervises a professional Admissions staff, including but not limited to setting expectations and evaluating performance.
  2. Administers Admissions budget.
  3. Collaborates with other student services departments to develop, implement, and manage campus CRM initiatives and communications focused on student enrollment and retention.
  4. Identifies areas for improvement and implements solutions through continuous process improvement strategies.
  5. Collaborates with campus partners to identify, develop, and review key performance indicators, standard operating procedures, and process documentation; exhibits an understanding to this position’s role in the campus semester plans.
  6. Provides oversight of admission publications, marketing materials, webpages, and social media platforms.
  7. Responsible for the administration of departmental technologies, software, and student information system (Banner) modules.
  8. Maintains understanding of and compliance with all state and federal laws, policies and procedures related to admissions, immigration, and enrollment.

Functional:

  1. Oversees institutional compliance with in-state/out-of-state status policies and manages the petition process for student residency evaluation and reclassification.
  2. Serves as the primary designated school official (PDSO) and assists international students in meetings and adhering to USCIS policy and regulations related to admission and OPT.
  3. Perform all admission related duties of direct reports as needed.
  4. Maintain CRM system processes for all admissions functions. Ensure that all modules are properly maintained and that processes are continuously streamlined.

Reporting:

  1. Develops, analyzes, implements, and manages assessment practices and prepares customized reports.
  2. Provides information required for various external compliance reporting. Coordinates the submission of specialized annual reports in a timely and accurate manner.
  3. Work closely and collaboratively with partners on campus to ensure accuracy of reporting data and determining proper data reporting structures.

4.      Completes all mandatory training and participates in a minimum of two professional development opportunities each year.

5.      Performs other duties as assigned.

 

The duties listed in this job description are intended onlyas illustrations of the various types of work that may be performed. Theomission of specific statements of duties does not exclude them from theposition if the work is similar, related, or a logical assignment to the position.

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