Receptionist

2 weeks ago

Brentwood, United States Vaco Full time
Our client located in Brentwood, TN is seeking a Receptionist to join their growing team. 

    The Receptionist position is a permanent opportunity with a fully in-office schedule Monday-Friday. 

    Responsibilities:
  • Greet visitors; handle incoming calls, faxes and emails with quality service which meets and/or exceeds established service standards.
  • First impression for guests; both appearance and conduct must remain consistent with our client's professional image and environment.
  • Perform general administrative duties including maintenance of conference center schedule.
  • Ensure guests sign-in and follow security procedures.
  • Sign for deliveries and notify recipients.
  • May process incoming payments.
  • Edit, organize, and create daily company-wide communication.
  • Maintain and update Front Desk Manual.
  • Ensure certified letters and certificates of mailing are recorded properly.
  • Serve as back-up to Corporate Services Specialist as needed.
  • Oversee company event sign-ups including managing fees for multiple events.
  • Track building maintenance complaints and problems; coordinate with Director of Corporate Services or Specialist to ensure problems are resolved.
  • May assist with Corporate Services invoicing process.
  • Assist with mail processing.
  • Take initiative to assist with projects for other departments and other duties assigned.
  • Understand the interconnectivity of all client departments.
  • Participate in cross-functional teams.
  • Regularly run local errands as needed.
  • Meet or exceed supervisor’s expectations for productivity, quality, continuous improvement, and goal accomplishment.
  • Contribute to client success by identifying opportunities and making recommendations that may lead to improved processes.
  • Regular and predictable on-site attendance is required.
  • Ability to work remotely on a limited basis, as business needs dictate.
  • Complete special projects and other duties assigned.

     Qualifications:
  • High School diploma and 5+ years of successful professional or corporate-level administrative support work OR Associate degree or above with 24+ months of successful, professional, or corporate-level administrative support work
  • Valid Driver’s License required
  • Effective interpersonal skills and the ability to work independently and recognize when and how to collaborate with others.
  • Good keyboarding skills and proficient with Microsoft Suite of Products including Outlook, Word and Excel and able to gain proficiency quickly with other software programs.
  • Ability to efficiently manage multiple projects.
  • Frequently required to reach with hands and arms and utilize a computer for significant periods of time.
  • Occasionally required to stand, walk, and stoop.
  • May utilize a telephone and video conferencing software for extended periods of time.
  • May be required to operate a motor vehicle and/or sit for extended periods of time in a motor vehicle.
  • The employee must occasionally lift and/or move up to 30 pounds.
    
    Culture/Benefits:
  • Benefits are available on DAY ONE. This role is eligible for 88 hours of front-loaded vacation, prorated for the first year. 9 holidays, two floating holidays, prorated for the first year, and a community service day are also included. Jeans ok daily (but polished look) Full, robust benefit package. EVERYONE gets     $50 per pay period as a WFH stipend, even if they are fully onsite    
    Job Title: Receptionist
    Opportunity: Permanent
    Location: Brentwood, TN with fully in-office schedule
    Rate: $19-20/hour

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

  • Receptionist

    2 weeks ago

    Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking a Receptionist to join their growing team. The Receptionist position is a permanent opportunity with a fully in-office schedule Monday-Friday. Responsibilities: Greet visitors; handle incoming calls, faxes and emails with quality service which meets and/or exceeds established service standards. First...

  • Receptionist

    2 weeks ago

    Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking a Receptionist to join their growing team. The Receptionist position is a permanent opportunity with a fully in-office schedule Monday-Friday. Responsibilities:Greet visitors; handle incoming calls, faxes and emails with quality service which meets and/or exceeds established service standards.First impression...

  • Receptionist

    2 weeks ago

    Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking a Receptionist to join their growing team. The Receptionist position is a permanent opportunity with a fully in-office schedule Monday-Friday. Responsibilities:Greet visitors; handle incoming calls, faxes and emails with quality service which meets and/or exceeds established service standards.First impression...

  • Receptionist

    2 weeks ago

    Brentwood, United States Virtual Full time

    Our client located in Brentwood, TN is seeking a Receptionist to join their growing team.The Receptionist position is a permanent opportunity with a fully in-office schedule Monday-Friday. Responsibilities: Greet visitors; handle incoming calls, faxes and emails with quality service which meets and/or exceeds established service standards. First...

  • Veterinary Receptionist

    1 month ago

    Brentwood, United States Brentwood-Islip Hospital for Animals Full time

    Job DescriptionJob DescriptionJob Overview:We are a private practice animal hospital looking to hire a mature, reliable, and hard working individual to join our team as a receptionist. As the first and last point of contact with our clients, you must be friendly, enjoy outgoing and courteous and professional. Must be detail oriented, able to multitask, and...

  • Receptionist Specialist

    1 day ago

    Brentwood, Tennessee, United States Lexus of Nashville Full time

    Job SummaryLexus of Nashville is seeking a highly skilled Service Receptionist to provide exceptional customer service and support to our clients. As a key member of our team, you will be responsible for ensuring a seamless and efficient experience for our customers.Key Responsibilities:Greets customers and determines the nature of their visit, providing a...

  • Receptionist

    2 weeks ago

    Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking a Receptionist to join their growing team. The Receptionist position is a permanent opportunity with a fully in-office schedule Monday-Friday. Responsibilities: Greet visitors; handle incoming calls, faxes and emails with quality service which meets and/or exceeds established service standards. First impression...

  • Receptionist

    2 weeks ago

    Brentwood, United States Vaco Full time

    Our client located in Brentwood, TN is seeking a Receptionist to join their growing team. The Receptionist position is a permanent opportunity with a fully in-office schedule Monday-Friday. Responsibilities: Greet visitors; handle incoming calls, faxes and emails with quality service which meets and/or exceeds established service standards. First...

  • Dental Receptionist

    4 weeks ago

    Brentwood, United States Maryland Farms Family Dentistry Full time $12 - $50

    Job DescriptionJob DescriptionWe are seeking a skilled Dental Receptionist to join our team. The ideal candidate will be responsible for managing front desk tasks in a dental office setting, ensuring smooth patient flow and providing excellent customer service.Responsibilities- Greet patients and visitors in a professional and friendly manner- Schedule...

  • Receptionist

    4 weeks ago

    Brentwood, United States Randstad Full time

    Are you looking to pick up some temporary work? We are looking for someone with a professional demeanor to fill in as a receptionist. The position includes answering phones, greeting guests, and clerical duties. Dress code is business professional. Hours are Monday August 19th 7:30am-2:30pm If you are interested, apply today! salary: $14 - $15 per hour...

  • Medical Office Receptionist

    2 weeks ago

    Brentwood, Tennessee, United States Randstad North America, Inc. Full time

    Position OverviewAs a Medical Office Receptionist, you will serve as the initial point of interaction for our patients.Key ResponsibilitiesEnsure a welcoming atmosphere for patients and visitors.Manage front desk operations with efficiency and professionalism.Provide outstanding customer service to enhance patient satisfaction.QualificationsThe ideal...

  • Administrative Receptionist

    2 weeks ago

    Brentwood, Tennessee, United States Randstad Full time

    Position OverviewWe are seeking a dedicated individual to serve as a receptionist. This role is essential for maintaining a professional environment and ensuring smooth operations at the front desk. Key Responsibilities- Manage incoming phone calls- Welcome and assist visitors- Perform various clerical tasksRequired Skills- Excellent customer service skills-...

  • Medical Office Receptionist

    2 weeks ago

    Brentwood, Tennessee, United States Randstad North America, Inc. Full time

    Position OverviewAs a Medical Office Receptionist, you will serve as the initial point of interaction for our patients.Key ResponsibilitiesEnsure a welcoming atmosphere for patients upon arrival.Efficiently manage front desk operations to facilitate smooth patient flow.Provide outstanding customer service to enhance patient satisfaction.QualificationsThe...

  • Sales Receptionist

    3 months ago

    Brentwood, United States Lexus of Nashville Full time

    Lexus of Cool Springs is looking for a full-time Sales Receptionist to join our team. To be successful in this position, the candidate must be able to multitask in a fast-paced environment and adhere to a schedule. PAY RATE $15/HR, $16 AFTER 90 DAYS PAID WEEKLYBENEFITS: Health and dental insurance Closed every Sunday Paid vacation days Paid Lexus training...

  • Sales Receptionist

    3 months ago

    Brentwood, United States Lexus of Nashville Full time

    Job DescriptionJob DescriptionLexus of Cool Springs is looking for a full-time Sales Receptionist to join our team. To be successful in this position, the candidate must be able to multitask in a fast-paced environment and adhere to a schedule.PAY RATE $15/HR, $16 AFTER 90 DAYS PAID WEEKLYBENEFITS:Health and dental insuranceClosed every SundayPaid vacation...

  • Service Receptionist

    2 months ago

    Brentwood, United States Lexus of Nashville Full time

    Lexus of Cool Springs is looking for a full-time Service Receptionist to join our team. We need someone with both a winning attitude and professional appearance. To be successful in this position, the candidate must be able to multitask and adhere to a schedule. PAY RATE $16/HR, $17 AFTER 90 DAYS PAID WEEKLYBENEFITS: Health and dental insurance Closed every...

  • Service Receptionist

    3 months ago

    Brentwood, United States Lexus of Nashville Full time

    Job DescriptionJob DescriptionLexus of Cool Springs is looking for a full-time Service Receptionist to join our team. We need someone with both a winning attitude and professional appearance. To be successful in this position, the candidate must be able to multitask and adhere to a schedule.PAY RATE $16/HR, $17 AFTER 90 DAYS PAID WEEKLYBENEFITS:Health and...

  • Front desk medical receptionist

    2 weeks ago

    Brentwood, United States Randstad Full time

    As a Front Desk Medical Receptionist, you will be the first point of contact for our patients. You will play a crucial role in ensuring a positive patient experience by managing the front desk efficiently and providing excellent customer service. Your responsibilities will include scheduling appointments, managing patient records, handling inquiries, and...

  • Front desk medical receptionist

    2 weeks ago

    Brentwood, United States Randstad Full time

    As a Front Desk Medical Receptionist, you will be the first point of contact for our patients. You will play a crucial role in ensuring a positive patient experience by managing the front desk efficiently and providing excellent customer service. Your responsibilities will include scheduling appointments, managing patient records, handling inquiries, and...

  • Service Coordinator

    4 days ago

    Brentwood, Tennessee, United States Lexus of Nashville Full time

    Lexus of Nashville is seeking a highly skilled Service Receptionist to join our team. As a Service Receptionist, you will be the first point of contact for our service customers, providing exceptional customer service and ensuring a seamless experience from start to finish.Key Responsibilities:Greets service customers and determines the nature of their...