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Accounts Receivable Specialist

2 months ago

Louisville, United States Vaco Full time

Position Overview: The Accounts Receivable Specialist is responsible for managing and overseeing the company's accounts receivable functions. This role involves ensuring timely and accurate processing of invoices, managing collections, and maintaining accurate financial records. The ideal candidate will have strong analytical skills, a solid understanding of accounting principles, and excellent communication abilities.

Key Responsibilities:

  • Invoice Processing: Prepare, review, and process customer invoices in a timely and accurate manner. Ensure that all invoices are properly coded and aligned with contract terms.
  • Collections: Monitor and follow up on overdue accounts, working closely with customers to resolve payment issues and ensure timely collections.
  • Account Reconciliation: Reconcile accounts receivable ledgers and resolve discrepancies or issues related to payments, credits, and debits.
  • Customer Communication: Communicate with customers regarding outstanding invoices, payment terms, and account status. Address and resolve any billing inquiries or disputes.
  • Reporting: Generate and review accounts receivable reports, including aging reports, cash receipts, and collections metrics. Provide insights and recommendations for improving collection processes.
  • Record Keeping: Maintain accurate and up-to-date records of all accounts receivable transactions, including invoices, payments, and correspondence.
  • Data Entry: Accurately input and update customer information and payment data into accounting software and databases.
  • Compliance: Ensure compliance with company policies, accounting standards, and regulatory requirements related to accounts receivable and financial reporting.
  • Collaboration: Work closely with other departments, such as sales and customer service, to address billing issues, process adjustments, and support overall customer satisfaction.

Qualifications:

  • Education: High school diploma or equivalent; associate’s degree or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
  • Experience: Minimum of [X] years of experience in accounts receivable or a related accounting role.
  • Skills: Strong understanding of accounts receivable processes and accounting principles. Proficiency in accounting software (e.g., QuickBooks, SAP, Microsoft Dynamics) and Microsoft Office Suite (Excel, Word).
  • Communication: Excellent verbal and written communication skills, with the ability to effectively interact with customers, team members, and management.
  • Attention to Detail: High level of accuracy and attention to detail in processing invoices, payments, and financial data.
  • Organizational Skills: Strong organizational and time management skills, with the ability to handle multiple tasks and meet deadlines.
  • Problem-Solving: Ability to identify and resolve issues related to accounts receivable and customer payments.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.