Benefits & Wellness Partner

1 month ago

Bull Valley, United States InsideHigherEd Full time
Work Week

40 Hours | Flexible schedule to meet department needs. Flexible schedule to meet department needs, to include possible evenings and weekends

Position Summary

Under the general direction of the Assistant Vice President of Human Resources, the Benefits and Wellness Partner will ensure that McHenry County College is communicating about and managing a competitive, flexible, and financially sound benefits and wellness offering for our employees. The Benefits and Wellness Partner will be the primary point of contact for benefits, pension information, workers’ compensation, wellness programming, FMLA and other leave administration programs, with a focus on providing outstanding customer service to employees, students, retirees, and external customers.

Essential Job Functions and Responsibilities

Benefits and Pension Administration

Ensure compliance with federal and state benefits regulations, including all reporting requirementsReview and process insurance billings and administration fee payments.Coordinate information collection, processing, and follow-up, responding to calls and emails from employees, retirees, and vendors to ensure quick and courteous resolution. Process and maintain information for employees regarding insurance enrollment, change in family status, and separations.Input benefit plan information into the College’s ERP and vendor benefits systems and maintain information accuracy. Perform periodic audits of the information to ensure accuracy and data integrity.Develop and present ongoing employee benefit workshops and communications designed to help employees obtain information and understand the College’s benefits or updates to benefits offered, using presentations and regular creation/communication of resources on the College’s internal website.In collaboration with the Asst VP, develop and present new hire orientation, annual open enrollment, and information sessions. Create benefits information materials and presentations, including those to be used in talent acquisition/onboarding. Serve as liaison between employees, retirees, and SURS to resolve pension or disability related issues.Process employee participation in SURS and coordinate information sessions with SURS representatives.Act as liaison between 403(b)/457 plan administrator and employees as needed.Maintain and audit internal and external reports to ensure employee and dependent status for accurate benefit elections, eligibility, deductions, and coverage.Partner with Payroll to ensure timely and accurate benefit deductions and payouts are made.Develop and maintain process and procedure documentation, and manage benefits record retention in alignment with the College’s policiesUnder direction of the Asst VP, coordinate ACA compliance and complete ACA reporting requirements.Coordinate benefit payments for COBRA participants, employees on a leave of absence, and retirees. Notify third-party administrator (TPA) of all terminations for COBRA administration.Coordinate death benefits and serve as liaison between beneficiaries/family and insurance companies.Participate in surveys for benefit programs.Complete census reports as required by providers utilizing information contained within the ERP and report writing tool.Serve as a resource to the Insurance Advisory Committee.Collaborate with and inform HR leadership of benefit and pension activities.Leave of Absence Administration
Administer leave policies and procedures in accordance with applicable federal and state employment laws.Monitor all leave of absence cases to ensure the appropriate steps and timelines are followed in compliance with college policy and all applicable laws.Advise employees and managers regarding the types of leave available and status of active leaves.Determine eligibility, maintain communication with employee to ensure appropriate paperwork is completed, send out appropriate notices, and communicate with supervisor and payroll department to ensure accuracy in pay.Award leave accruals using College ERP on a regular basis at levels determined by applicable employment classifications and bargaining agreements.Address and respond to employee and manager leave concerns in a sensitive, timely and accurate manner.Maintain appropriate records and prepare audit reports related to leaves.Manage the tracking of all time-off benefits, including leave accruals and the use of sick, vacation, personal or other time-off.Recommend procedure improvements and assist with ways to improve the leave process.Wellness Initiatives
Promote healthy habits and prevention of illness by implementing a comprehensive wellness program, under the direction of HR leadership, for faculty, staff and their dependents that includes training and educational programs and activities.Remain current on trends and best practices in the field of employee wellness to recommend process improvements and enhance communication to stakeholders.Proactively promote the employee assistance program (EAP) and its resources to employees.Worker’s Compensation
Assist employees and College risk management leaders by timely recording, reporting and maintaining case files of employee injuries.Collaborate with and inform Assistant Vice President of Human Resources of all worker’s compensation activities.Maintain accurate records for annual OSHA reporting. Other Duties
Serve as back-up and offer support to other team members of the Office of Human ResourcesWork collaboratively with others (e.g., colleagues, stakeholders, vendors) to accomplish functions and responsibilitiesPerform additional duties as assignedRequired Qualifications

Associates degree from a regionally accredited institution and three years of relevant experience, or five years of direct experience in administering employee benefits Experience with pertinent federal and state regulations affecting employee benefit programs including, but not limited to COBRA, ACA, FMLA, ADA, WC, HIPAA, IRS, etc.

Desired Qualifications:
Bachelor’s degree from a regionally accredited institution, preferably resulting in a degree in HR Management or related field CEBS, GBA, or CBP or equivalent

Equal Employment Opportunity

McHenry County College declares and reaffirms a policy of equal opportunity and non-discrimination. The College will make all decisions regarding admission, employment, participation in educational programs, or activities, without discrimination on grounds of race, color, creed or religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disabilities, military status, sexual orientation, gender-related identity, pregnancy, unfavorable discharge from military service, or other factors prohibited by law. Decisions regarding employment include hiring, promotion, termination, wages or salaries, benefits, and other terms and conditions of employment. MCC is committed to diversity and inclusion in its college community. To request reasonable accommodation to participate in any aspect of the hiring process, contact Human Resources at AskHR@mchenry.edu.

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