Benefits and Wellness Specialist

2 weeks ago

Bull Valley, United States InsideHigherEd Full time
Job Summary

We are seeking a highly skilled Benefits and Wellness Partner to join our team at McHenry County College. This is a unique opportunity to make a meaningful impact on the well-being of our employees and their families.

Key Responsibilities
  • Ensure compliance with federal and state benefits regulations, including all reporting requirements.
  • Review and process insurance billings and administration fee payments.
  • Coordinate information collection, processing, and follow-up, responding to calls and emails from employees, retirees, and vendors to ensure quick and courteous resolution.
  • Input benefit plan information into the College's ERP and vendor benefits systems and maintain information accuracy.
  • Develop and present ongoing employee benefit workshops and communications designed to help employees obtain information and understand the College's benefits or updates to benefits offered.
  • Serve as liaison between employees, retirees, and SURS to resolve pension or disability related issues.
  • Process employee participation in SURS and coordinate information sessions with SURS representatives.
  • Act as liaison between 403(b)/457 plan administrator and employees as needed.
  • Maintain and audit internal and external reports to ensure employee and dependent status for accurate benefit elections, eligibility, deductions, and coverage.
  • Partner with Payroll to ensure timely and accurate benefit deductions and payouts are made.
  • Develop and maintain process and procedure documentation, and manage benefits record retention in alignment with the College's policies.
  • Under direction of the Asst VP, coordinate ACA compliance and complete ACA reporting requirements.
  • Coordinate benefit payments for COBRA participants, employees on a leave of absence, and retirees.
  • Coordinate death benefits and serve as liaison between beneficiaries/family and insurance companies.
  • Participate in surveys for benefit programs.
  • Complete census reports as required by providers utilizing information contained within the ERP and report writing tool.
  • Serve as a resource to the Insurance Advisory Committee.
  • Collaborate with and inform HR leadership of benefit and pension activities.
Leave of Absence Administration
  • Administer leave policies and procedures in accordance with applicable federal and state employment laws.
  • Monitor all leave of absence cases to ensure the appropriate steps and timelines are followed in compliance with college policy and all applicable laws.
  • Advise employees and managers regarding the types of leave available and status of active leaves.
  • Determine eligibility, maintain communication with employee to ensure appropriate paperwork is completed, send out appropriate notices, and communicate with supervisor and payroll department to ensure accuracy in pay.
  • Award leave accruals using College ERP on a regular basis at levels determined by applicable employment classifications and bargaining agreements.
  • Address and respond to employee and manager leave concerns in a sensitive, timely and accurate manner.
  • Maintain appropriate records and prepare audit reports related to leaves.
  • Manage the tracking of all time-off benefits, including leave accruals and the use of sick, vacation, personal or other time-off.
  • Recommend procedure improvements and assist with ways to improve the leave process.
Wellness Initiatives
  • Promote healthy habits and prevention of illness by implementing a comprehensive wellness program, under the direction of HR leadership, for faculty, staff and their dependents that includes training and educational programs and activities.
  • Remain current on trends and best practices in the field of employee wellness to recommend process improvements and enhance communication to stakeholders.
  • Proactively promote the employee assistance program (EAP) and its resources to employees.
Requirements
  • Associates degree from a regionally accredited institution and three years of relevant experience, or five years of direct experience in administering employee benefits.
  • Experience with pertinent federal and state regulations affecting employee benefit programs including, but not limited to COBRA, ACA, FMLA, ADA, WC, HIPAA, IRS, etc.
Preferred Qualifications
  • Bachelor's degree from a regionally accredited institution, preferably resulting in a degree in HR Management or related field.
  • CEBS, GBA, or CBP or equivalent.

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