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Sr. Payroll Supervisor

2 months ago

Irvine, United States Vaco Remote Work Freelance Full time

Join Our Client's Team as a Payroll Consultant

Are you a highly motivated payroll professional with a passion for accuracy and efficiency? We're looking for an experienced Payroll Consultant to manage the daily operations of our in-house Payroll Department, ensuring timely and precise processing for over 40,000 Associates.

In this role, you’ll utilize advanced systems to collect, review, and report payroll data, oversee wage calculations, tax withholdings, and deductions, and ensure compliance with all federal, state, and local payroll laws. You’ll also handle direct deposits, print and distribute paychecks, and provide training on policies and wage laws. With no direct reports, you'll work closely with the Payroll Manager and other supervisors to maintain a seamless payroll process.

Key Responsibilities:

  • Manage and process multi-state payroll for 40,000+ Associates on a bi-weekly and off-cycle basis.
  • Conduct payroll audits to ensure data accuracy, including validating inbound integrations.
  • Maintain thorough knowledge of payroll systems and utilize technology to enhance processes.
  • Serve as the primary contact for payroll escalations, assisting with complex issues and customer service inquiries.
  • Oversee final payment calculations, audits, and disbursements.
  • Audit and verify Associate transactions, including new hires, transfers, promotions, and terminations.
  • Protect the confidentiality of employee information and payroll records.
  • Lead by example, fostering a collaborative team environment.
  • Stay updated on payroll trends, regulations, and technologies, recommending process improvements.
  • Assist with year-end activities, including tax reconciliation and W2 processing.

What We're Looking For:

  • CPP certification or Bachelor's Degree in Business, Accounting, Finance, or a related field.
  • 5-7 years of payroll processing experience, with 2-4 years in a supervisory role.
  • Advanced Excel skills, including Pivot Tables and VLOOKUP.
  • In-depth knowledge of wage and hour laws.
  • Strong analytical, problem-solving, and organizational skills.
  • Ability to work independently, manage multiple priorities, and thrive in a fast-paced environment.
  • Excellent communication and customer service skills.
  • Experience with UKG Workforce Dimensions or Oracle Payroll/Time and Labor is a plus.

If you’re detail-oriented, technologically savvy, and ready to take your payroll career to the next level, we want to hear from you Apply today and be a key part of a dedicated payroll team.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.