Fleet Administrator

Vaco is currently hiring for a Fleet Admin in Pewaukee, WI. This position is full-time onsite.

Top things they will be handling:

• Total Maintenance & Repair (TM&R):
  1. Assist with maintaining TM&R ledgers and generating monthly reports for all branches.
  2. Prepare TM&R contracts, distribute them to account managers, and follow up for signatures.
  3. Enter new TM&R contract information into the Quipware Business System.
  4. Handle monthly TM&R billing.
  5. Follow up with internal staff on outstanding hour meter readings on equipment.
  6. Cross-train to support all divisions of the Fleet Service Group.
• Leasing:
  1. Quote lease rates to sales support staff for customer quotes.
  2. Source lease financing, request documentation, and ensure accuracy.
  3. Handle inbound lease questions from customers and account managers.
  4. Maintain lease files and ledgers for tracking and monthly reporting.
  5. Manage timely notifications of expired leases.
  6. Analyze and determine the fair market value of equipment at the end of leases and collaborate with account managers on the best options for customers.
  7. Maintain leasing, fleet, and TM&R files.
• Fleet:
  1. Assist the Fleet Analyst in establishing monthly lease rate sheets and monthly fleet reporting.
  2. Support the Fleet Operations Manager in preparing fleet presentations, which may include some travel to Wolter Inc. branches in-state and out-of-state.

Software: Advanced excel (pivots, formulas), PowerBI is a plus
 

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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