Document Control Officer

3 weeks ago

Patuxent River, United States V2X Full time
Overview

Document Control Officer (DCO) will provide classified security support to government customer based at NAS Patuxent River, MD.

 

Duties requires the implementation of security practices and procedures in accordance with all applicable policies and guidelines.

 

  • This position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years.

Responsibilities

  • Populate and maintain an automated document/media control, accountability and tracking database (e.g. SIMS, ACDS or other database)
  • Receive and establish control and accountability for all incoming material and media, to include classified material/media by means of US Postal Service, designated courier, Defense Courier Service (DCS).
  • Transmit all material and media in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures, to include couriering, electronic transmission and facsimile.
  • Verify the storage capability of all intended recipients of material transmitted outside the facility. Track material to indented recipients and report any issues.
  • Prepare material for transmission to include the preparation of external transfer receipts, package receipts, mailing labels, envelopes, facsimile transmission sheets and registered mail receipts.
  • Ensure all receipts, logs and certificates are maintained in accordance with DoD, DoN policies and Customer direction.
  • Prepare document cover-sheets and ensure proper classification markings/labeling of material/media and collect and coordinate the destruction of material/media in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures.
  • Archive material, documents and media as required to include digitally scanning “hard copy” into electronic storage systems.
  • Provide inventory reports to the TSCO/ATSCO at least annually and participate in the annual inventory or other Customer directed inventories.
  • Operate secure communications equipment in accordance with the facility Standard Operating Procedures.

Qualifications

  • Education / Certifications:
    • High School Diploma (or equivalent)
    • This position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years.
  • Experience:
    • Two (2) years’ experience in a DoD Security environment (Military, Govt Civilian, or DoD contractor). One(1) year of that experience working in specialized classified environment is desired.
    • This position primarily involves learning and applying fundamental skills and concepts using established procedures and standard practices based on detailed instructions. This position supports document control and accountability operations (Registry) and qualifications are generally acquired through on-the-job experience, formal training, and/or skills-specific training. It is preferred, but not required, that individuals have experience with document control databases such as; Security Information Management System (SIMS) or Automated Document Control System (ADCS).
  • Skills & Technology Used:
    • Proficient with Microsoft Office applications to include Word, Excel, and Outlook
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.
  • Education / Certifications:
    • High School Diploma (or equivalent)
    • This position requires U.S. citizenship and a final DoD TOP SECRET clearance with most recent investigation (SSBI, SBPR, PPR, T5, T5R) completed within the last 6 years.
  • Experience:
    • Two (2) years’ experience in a DoD Security environment (Military, Govt Civilian, or DoD contractor). One(1) year of that experience working in specialized classified environment is desired.
    • This position primarily involves learning and applying fundamental skills and concepts using established procedures and standard practices based on detailed instructions. This position supports document control and accountability operations (Registry) and qualifications are generally acquired through on-the-job experience, formal training, and/or skills-specific training. It is preferred, but not required, that individuals have experience with document control databases such as; Security Information Management System (SIMS) or Automated Document Control System (ADCS).
  • Skills & Technology Used:
    • Proficient with Microsoft Office applications to include Word, Excel, and Outlook
We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.
  • Populate and maintain an automated document/media control, accountability and tracking database (e.g. SIMS, ACDS or other database)
  • Receive and establish control and accountability for all incoming material and media, to include classified material/media by means of US Postal Service, designated courier, Defense Courier Service (DCS).
  • Transmit all material and media in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures, to include couriering, electronic transmission and facsimile.
  • Verify the storage capability of all intended recipients of material transmitted outside the facility. Track material to indented recipients and report any issues.
  • Prepare material for transmission to include the preparation of external transfer receipts, package receipts, mailing labels, envelopes, facsimile transmission sheets and registered mail receipts.
  • Ensure all receipts, logs and certificates are maintained in accordance with DoD, DoN policies and Customer direction.
  • Prepare document cover-sheets and ensure proper classification markings/labeling of material/media and collect and coordinate the destruction of material/media in accordance with applicable DoD, DoN policies and facility Standard Operating Procedures.
  • Archive material, documents and media as required to include digitally scanning “hard copy” into electronic storage systems.
  • Provide inventory reports to the TSCO/ATSCO at least annually and participate in the annual inventory or other Customer directed inventories.
  • Operate secure communications equipment in accordance with the facility Standard Operating Procedures.

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