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Asst. Director, Athletic Equipment Operations

2 months ago

Coral Gables, United States InsideHigherEd Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Assistant Director, Athletic Equipment Operations supports team operations for assigned teams including practices, game management, logistics and equipment operations. Provides facility coordination and scheduling as needed in support of the department’s event management mission. The incumbent will also work closely with coaches and staff to ensure effective locker room management including, laundry and equipment management, locker room set up, and ensures all uniforms and team equipment are in place for all competitions and practices.

JOB FUNCTIONS

Works with multiple coaches and administration to provide oversight and management of team practices, locker rooms and Arena equipment room including but not limited to laundry, set up and problem solving. Maintains and monitors equipment room budget and supplies and manages inventories successfully for multiple sports. Maintains equipment inventory with inventory system software. Manages all laundry and locker room operations for assigned teams. Works with other support staff and coaches to provide professional atmosphere for teams and officials at the practice and competition site. Manages assigned home game operations in compliance with the University of Miami’s Conference, and NCAA game operations and facility use guidelines, policies, and procedures. Maintains a working knowledge of athletic department game operations policies and practices. Oversees facility and monitors team and other approved use. Ensures facility set-up and take down for scheduled activities and games. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor’s Degree in relevant field

Certification and Licensing:

  • Must be certified by the Athletic Equipment Managers Association (AEMA) or have the ability to obtain certification within 12 months of employment.

Experience:

Minimum 1 years of relevant experience

Knowledge, Skills and Attitudes:

  • Ability to communicate effectively in both oral and written form
  • Ability to recognize, analyze, and solve a variety of problems
  • Ability to exercise sound judgment in making critical decisions
  • Commitment to the University’s core values

DEPARTMENT ADDENDUM

Department Specific Functions

The Assistant Director, Athletic Equipment Operations is responsible for monitoring all aspects of equipment operations in accordance with the NCAA and ACC rules for Intercollegiate Athletics. Duties involve the coordination of equipment operations and maintenance of athletic equipment and the development of budget recommendations for equipment maintenance and personnel support. Incumbent negotiates contracts with athletic vendors frequently makes decision by exercising discretion and independent judgment.

Primary Duties and Responsibilities:

Responsible for the day-to-day operations of the Olympic equipment room, including the management of equipment room functions for assigned sports; budgeting, inventory, audit, and reconciliation of Adidas account.

Consult with coaches to establish equipment needs, and develop short and long term purchasing plans. Evaluate and recommend the replacement of athletic uniforms and equipment based on national safety standards.

Assists in the receiving, issuance, use and maintenance of athletic equipment according to established policies and procedures (Football).

Receives new equipment and performs necessary documentation. Assists in the maintenance of current inventories of all athletic equipment supplies.

Develops expertise with all safety equipment and stays current on all safety trends as they relate to athletic equipment.

Oversees and develops procedures for the inspection of all athletic equipment to ensure high quality.

Assists in the issuance, fitting, maintenance, repair and reconditioning of equipment and uniforms.

Assists in the transportation and implementation of athletics equipment at athletics competitions.

Manages all laundry and locker room operations for assigned teams.

Supervises casual workers, temporary employees, interns, and student equipment managers.

Maintains a continuing and thorough knowledge of all applicable University, departmental and NCAA rules and regulations and complies with those rules and regulations.

Coordinates the selection of manufacturers for the purchase of equipment and evaluates bids as they relate to cost and quality, as well as, service and delivery schedules.

Sends out bids to qualified vendors and manufacturers, and, once bids are returned, makes recommendation to Director of Athletic Equipment Operations for acquisition.

Assists in conducting physical inventory twice a year and maintains proper documentation.

Assists in the preparation of the equipment room budget to be submitted to the Deputy Director of Athletics/Chief Financial Officer.

Assists in the loading and unloading of equipment during home and away games.

Completes special projects as assigned by the Director of Athletic Equipment Operations.

Adidas contract as it pertains to assigned sports.

Performs other duties as assigned by Director of Athletic Equipment Operations.

Department Specific Qualifications

Qualifications (Essential Requirements):
  • Bachelor’s degree in a related field and one year of experience; or an equivalent combination of education and experience.
  • Must be certified by the Athletic Equipment Managers Association (AEMA) or have the ability to obtain certification within 12 months of employment.
  • Must be able to manage and complete multiple projects in a timely fashion.
  • Must possess strong organizational skills and an attention to detail.
  • Computer proficiency required, to include experience with Microsoft Office Suite


The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.Job Status:Full timeEmployee Type:StaffPay Grade:A6