Operations Administrative Specialist

2 months ago

St Paul, United States Lutheran Social Service of Minnesota Full time
Description

Lutheran Social Service MN is a dynamic social service organization serving children, youth and families, people with disabilities, older adults and military veterans. We offer an ALIVE Workplace (Supportive, Positive and Fun) and careers that challenge, energize and reward employees. Consider joining us

Position Summary: Provides broad range of administrative and operational duties and supports the daily operations of programming across the continuum of Metro Homeless Youth Services. The Operations Specialist partners with the Operations Manager to assist with process improvements and utilize data to support programmatic decision making.

Major Responsibilities/Activities:

Administrative Support 35%

  • Coordinate and schedule training events and meetings.
  • Provide assistance with the collection of statistics through HMIS system and other program documents.
  • Oversee purchasing, billing, and invoice processing, process monthly payments, receive and submit staff reimbursement paperwork - all through online AP system.
  • Coordinate staff DHS backgrounds studies and Motor Vehicle Records checks for agency drivers
  • Conduct annual review of training tracking forms.
  • Review program manuals, forms, and practices and provide updates to align with current client needs
  • Support and management of SharePoint/Teams/OneDrive pages and files.
  • Maintain knowledge of LSS policies.
  • Provide program coordination and support for HMIS data entry and reporting for programs.

Hiring and Benefits 10%

  • Maintain personnel files, ensure confidentiality of personnel files.
  • Support administrative tasks related to recruitment and hiring of staff for all programs including composing and submitting job requisition in UKG, hiring and rejection letters and scheduling interview appointments.
  • Submit necessary forms to perform all necessary background checks for staff and volunteers including state and federal for licensed programs

Data Entry and Recordkeeping 10%

  • Prepare and submit Accounts Payable information to Central Services
  • Support HMIS data entry and reporting for programs
  • Support grant reporting efforts by presenting programmatic data

Other job duties as assigned

Type of guidance and supervision received (Level of guidance/supervision): Primary work direction comes from Operations Manager. Work direction may also come from others in the department including Director and Metro Homeless Youth Service Managers. The type of work assigned includes correspondence and reports, record keeping and policy and procedure tracking and organization, etc.

Position Requirements:

  • Ability to manage and coordinate multiple administrative tasks daily
  • Ability to function independently, with attention to detail and accuracy
  • Effective interpersonal skills to work closely with management team, staff, volunteers and interns
  • Developed computer skills (Microsoft office suite) and training in the area of typing, advanced word processing, spreadsheets, database, desktop publishing, office management, and bookkeeping.
  • Experience in HMIS a plus, but not required
  • Incumbent routinely faces fluctuating demands on their time requiring the application of time management, organizational, and problem-solving skills
  • Incumbent applies knowledge of advanced administrative supports including data entry, typing, accounting, and other LSS business policies and procedures
  • Ability to maintain professional boundaries when confronted with inquiries

Essential Physical & Mental Functions:

  • Ability to communicate effectively, positively, and professionally
  • Must possess good judgment skills, able to work quickly and accurately, make decisions and attention to detail required
  • Strong organizational and multi-tasking capabilities
  • The incumbent may occasionally lift and/or move up to 10 pounds
  • Reasoning Ability to: define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
  • Ability to confidentially handle information.
  • Ability to simultaneously manage numerous tasks with conflicting/overlapping timelines and levels of urgency.

Lutheran Social Service of MN is an EEO/AAP employer. We actively foster an environment that is free of racism, discrimination, bias, and harassment where all individuals are treated with dignity and respect.



Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
Lutheran Social Service of MN is an Equal Opportunity and Affirmative Action Employer of all people regardless of gender, race, culture, religion, ethnicity, protected veteran status and/or disability. We actively foster an environment that is free of racism, discrimination, bias, and harassment where all individuals are treated with dignity, safety, and respect.

  • Administrative Support Specialist

    1 month ago

    St Paul, United States Rasmussen College Full time

    ** Administrative Support Specialist** **Job Category****:** Campus Operations **Requisition Number****:** ADMIN04348 Showing 1 location **Job Details** **Description** **Support Specialist** **Rasmussen University - Eagan, MN Campus** We are growing! We are seeking a Support Specialist responsible for greeting visitors and receiving incoming telephone calls...

  • Administrative Support Specialist

    1 month ago

    St Paul, United States Trillium Staffing Full time

    Now hiring an Administrative Support Specialist in Mendota Heights! Opportunity for an experienced Administrative Support Specialist to join a growing insurance team in Mendota Heights, MN! The Administrative Support Specialist will help with office administration, processing invoices, electronic filing, file management, and assisting with client responses...

  • Administrative Specialist

    2 months ago

    St. Paul, United States Lutheran Social Service of Minnesota Full time

    Description Lutheran Social Service MN is a dynamic social service organization serving children, youth and families, people with disabilities, older adults and military veterans. Trustworthiness is a value and strength shared by our employees and recognized by the communities we serve. We offer an ALIVE Workplace (Supportive, Positive and Fun) and careers...

  • Administrative Support Specialist

    1 month ago

    St Paul, United States Alerus Full time

    ** Administrative Support Specialist** **Job Category****:** Administrative Services **Requisition Number****:** ADMIN002825 Showing 1 location **Job Details** **Description** **Position Summary:** The Administrative Services team is primarily responsible for company wide data management. The team assists in producing and routing customer communication and...

  • Records & Administrative Services Specialist

    1 month ago

    St Paul, United States Alerus Full time

    Position Summary:The Records & Admin Services Specialist is responsible for supporting enterprise data management and administrative services. This position assists with records management as well as producing and routing customer communication and fulfillment mailings, check printing, web document control, and mail services. This position will maintain a...

  • Operations Administrative Specialist

    1 month ago

    Saint Paul, Minnesota, United States Lutheran Social Service of Minnesota Full time

    Lutheran Social Service MN is a dynamic social service organization serving children, youth and families, people with disabilities, older adults and military veterans. We offer an ALIVE Workplace (Supportive, Positive and Fun) and careers that challenge, energize and reward employees. Consider joining usPosition Summary: Provides broad range of...

  • Operations Administrator

    1 month ago

    St Paul, United States Premier Housing Management Full time

    Premier Housing Management is a company that honors diversity and offers a professional, supportive work environment that cares about its team and takes great pride in placing people in positions for success. Your contribution matters and you’ll be engaged and given opportunities for professional development and advancement along the way.We are rapidly...

  • EHR & Operations Support Specialist

    2 weeks ago

    St. Paul, United States RADIAS Health Full time

    Description$500 sign-on Bonus!Do you have experience working with an EHR system? Understand the build of it? Like to identify issues and develop solutions? If so, check out the position details below! RADIAS Health is hiring an EHR & Operations Support Specialist. The EHR & Operations Support Specialist contributes as a key member of the RADIAS Health...

  • John Deere Parts Specialist

    2 weeks ago

    St Paul, United States C & B Operations, LLC Full time

    C & B Equipment, a progressive family-owned company that has grown over 30 years to include John Deere Ag, Material Handling and Powersports locations, has an opening for a John Deere Parts Specialist at its dealership located in Tracy, Minnesota. Our Parts Specialist is responsible for selling, receiving, and delivering parts and accessories. We are looking...

  • Administrative Specialist Data Entry

    3 months ago

    St. Paul, United States Lutheran Social Service of Minnesota Full time

    Description Lutheran Social Service of MN is a dynamic social service organization serving children, youth and families, people with disabilities, older adults, and military veterans. We offer an ALIVE Workplace (Supportive, Positive and Fun) and careers that challenge, energize and reward employees. Consider joining us! The Administrative Specialist...

  • Operations Specialist

    2 weeks ago

    St Paul, United States H&R Block Full time

    524783BR Title: Operations Specialist What you'll do... : JOB SUMMARY The Operations Specialists - Seasonal is responsible for non-systems duties such as delivering supplies/materials to offices, basic maintenance repairs and assisting with annual set up/closing of offices. Duties and Responsibilities: Perform basic building maintenance such as replacing...

  • Medication Administration Specialist

    6 days ago

    Saint Paul, Minnesota, United States NORTHSTAR BEHAVIORAL HEALTH NETWORK LLC Full time

    Become a Vital Part of Our Team as a Medication Administration SpecialistNORTHSTAR BEHAVIORAL HEALTH NETWORK LLC is seeking a dedicated Medication Administration Specialist to enhance our team. In this role, you will play a crucial part in supporting our clients and ensuring they receive the necessary care and assistance.Position Overview:Stay Informed: Keep...

  • Administrative Support Specialist

    6 days ago

    Saint Paul, Minnesota, United States Dolphin Group Companies Full time

    Job OverviewAdministrative Support Specialist | Dolphin Group CompaniesDolphin Group Companies is seeking motivated and detail-oriented administrative professionals who are eager to engage in long-term assignments throughout the academic year. This role offers a first shift schedule and involves various responsibilities across multiple educational...

  • Operations Specialist

    2 months ago

    St Paul, United States CHS Inc Full time

    CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our 10,000 employees are in the United States, but today...

  • Information Systems Administrator

    6 days ago

    St Paul, United States Northern Star Scouting Full time

    INFORMATION SYSTEMS ADMINISTRATORJoin us and make a difference in the lives of youth in our communities!Northern Star Scouting seeks an Information Systems Administrator to lead network systems administration. to provide support for our growing youth development programs. This person will work with volunteers and the Information Systems and Web Specialist to...

  • Administrative Support Specialist

    5 days ago

    St Louis, Missouri, United States Above All Personnel Full time

    Job OverviewWe are seeking a dedicated Administrative Support Specialist to join our team at Above All Personnel. This role is essential in ensuring smooth office operations and providing excellent support to our clients.Key Responsibilities:Perform a variety of administrative tasks efficiently and accurately.Manage accounts receivable and accounts payable...

  • Training Specialist

    1 month ago

    St Paul, United States LTS Lohmann Therapie-Systeme AG Full time

    LTS Lohmann is a premier, global Contract Manufacturing and Development Organization (CDMO) and partner the pharma industry trusts most to deliver innovative oral, transdermal, and intradermal drug delivery systems. From concept to market, launch to lifecycle management, we deliver single source oral and transdermal drug delivery solutions that power...

  • Administration Specialist

    2 months ago

    Saint Paul, United States K12 Coalition Full time

    Job DescriptionJob DescriptionSalary: $20-$23 per hourAbout K12 CoalitionK12 Coalition provides products and services that help K-12 schools and teachers achieve transformational learning outcomes. We tackle many of today’s toughest education obstacles, including teacher recruitment and retention, student learning acceleration, ongoing teacher coaching and...

  • Administrative Support Specialist

    7 hours ago

    Saint Paul, Minnesota, United States Multicare Inc Full time

    Job OverviewAs an Administrative Support Specialist at Multicare Inc, your primary responsibility will be to deliver essential clerical and organizational assistance to the office environment. Manage incoming calls, welcome guests, and provide them with courteous and professional assistance, while also supporting both clients and team members.ESSENTIAL...

  • Investment Operations Specialist

    4 weeks ago

    St Paul, United States Pyramid Consulting, Inc Full time

    Immediate need for a talented Investment Operations Specialist. This is a 03+ Months Contract opportunity with long-term potential and is located in Saint Paul, MN (Onsite). Please review the job description below and contact me ASAP if you are interested.Job ID:24-35790Pay Range: $21 - $23/hour. Employee benefits include, but are not limited to, health...