Grants Administrator

3 weeks ago

Missoula, United States Envirocon, Inc. Full time
The Grants Administrator serves as the Foundation's initial point of contact for the grant-making process. The Foundation is an online applicant/grantee-centered organization that operates as a pathway for nonprofits seeking grants. The Grants Administrator provides initial and on-going communication with applicants/grantees while simultaneously creating and monitoring application processes, grantee reporting, payment schedules, and requirements to ensure consistent grant processing, tracking and compliance. This position will not solicit grants. Responsibilities also include assisting the Design team in maintaining the Foundation's web content and social media channels. Required Knowledge, Skills, and Abilities:
  • Bachelor's degree in a relevant field
  • Proven abilities in data management, analysis, and reporting
  • Excellent organizational, communication, formal letter writing and editing skills
  • Mathematical literacy and understanding of basic accounting concepts
  • Customer service mindset and ethic in relation to all inquiries - internal and external
  • Proven ability to track, manage, and prioritize simultaneous projects and processes
  • Exceptionally motivated and a team player with a willingness to help where needed
  • Sharp attention to detail
  • Professionalism and discretion
  • Moderate computer and office skills including MS Office Suite

Preferred Experience:
  • Private foundation or other nonprofit entity experience
  • Administrative experience
  • Foundant Experience (DPWF Grant Management software)
Essential Duties and Responsibilities:
  • Be the primary contact for grantee relations, providing superior customer service
  • Support grant monitoring strategies directed by the Foundation Executive Director
  • Review grant applications for completeness, eligibility, and compliance
  • In coordination with the Foundation accountant, maintain individual grant payment schedules, balances, and payments
  • Manage work-flow process for Foundation grants, to include recurring, multi-year, and nonrecurring, ensuring timeliness, accuracy, and historical tracking
  • Maintain electronic grant files that meet legal, auditing and Foundation requirements
  • Prepare grantee documents such as award letters, denial letters and grant agreements
  • Maintain grants management software, Foundant
  • Work with the Executive Director to develop, maintain, and ensure grants administration procedure is consistently followed, including but not limited to approval process, due diligence procedures, grant reporting, award letters, and grant agreements.
  • Communicate grantee activities and progress in achieving goals through the preparation of written summaries and presentations.
  • Coordinate and collaborate with other internal teams, including finance/accounting, IT, marketing, and design.
  • Conduct research
  • Prepare materials for Board and Committee meetings
  • Participate in the drafting, review and editing of media packets and press releases
  • Coordinate employee involvement events and projects
  • Coordinate marketing for DPWF-sponsored scholarship programs
  • Undertake special projects or other duties as assigned.
  • Participate in on-going training and professional development

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