Development Coordinator

4 weeks ago

Missoula, United States Child Bridge Full time

APPLICATION PROCESS

To apply for the Development Coordinator position please email a cover letter, resume, and three professional references to careers@childbridgemontana.org. In your cover letter, please detail your interest in our mission and how you see yourself making an impact in this role.


WHO WE ARE

The Crisis: The truth is there are not enough equipped families to care for Montana’s most vulnerable children who enter the foster care system due to abuse and neglect.


The Solution: Whether a child’s need is a few days, a few months, or forever our vision is a family for every child. We raise up bold and passionate Christians to do the hard work of caring for these children in our communities. Our mission is to find and equip foster and adoptive families for children who have suffered abuse and neglect.


Organizational Values:

We are fearless. Our faces are as lions.

“They were brave warriors, ready for battle and able to handle the shield and spear. Their faces were the faces of lions.” 1 Chronicles 12:8

We see the unseen. What can be compels us.

“So we fix our eyes, not on what is seen, but on what is unseen.” 2 Corinthians 4:18

We are ambassadors. We bear the image of another.

“But you are a chosen people, a royal priesthood, a holy nation, God’s special possession, that you may declare the praises of him who called you out of darkness and into his wonderful light.” 1 Peter 2:9

We go out in joy. Our path is marked by light.

“For you shall go out in joy and be led forth in peace; the mountains and the hills before you shall break forth into singing, and all the trees of the field shall clap their hands.” Isaiah 55:12


THE ROLE

The Development Coordinator manages the day-to-day administrative activities of the development department. The primary focus of the development team is to create a sustainable fundraising infrastructure that offers meaningful opportunities for donors to engage and supports overall organizational growth.


THE DAY TO DAY

Your essential duties and responsibilities:

  • Self-execute timely donor communications, including but not limited to, thank you notes, packets, donor calls, and other acknowledgements.
  • Ensure data integrity with regular, informational updates to donor profiles and routine data audits.
  • Assist donors with needs or questions as they arise.
  • Complete grant application submissions including, but not limited to, printing packet materials, collecting needed signatures, and mailing the application packets.
  • Work in the grant project management system to communicate status of tasks during the application process.
  • Timely notifications of received communications from grantor, including but not limited to, application approvals, payments received, etc.
  • Coordinate calendar reminders for direct mail campaigns, but not limited to, data pulls, press proofs, drop deadlines, and postproduction feedback.
  • Produce direct mail campaign data files and communicate with the print-house regarding delivery and schedule.
  • Track direct mail campaign responses.
  • Support the development team with donor projects and communications.


Work Environment

  • The normal work environment is an office environment with occasional meetings offsite in conference areas, coffee shops, and/or other public spaces.
  • Noise level in the work environment is moderate.
  • The general operating hours are Monday-Friday, 8am-5pm but can vary based on the needs of the organization and will have some weekend and evening work.
  • Travel to event locations, team gathering locations, and other Regional Offices on an as needed basis.


To perform this job successfully, an individual must demonstrate the capacity or potential to perform each essential duty with excellence. The above statements reflect the general details necessary to describe the major functions of this position and are not intended to be a detailed description of all the work/functions that may be required. Other duties may be assigned. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.


TO BE SUCCESSFUL

Your knowledge, skills, and abilities:

  • Strong administrative and clerical skills.
  • Highly efficient in time and project management. You are self-disciplined and forward-thinking, providing deliverables in a quality and timely manner.
  • Skilled at coordinating multiple tasks and projects with a keen eye for detail.
  • Able to pivot quickly to match the needs of the team and mission.
  • Warm and relational verbal, written, and interpersonal communication skills. You can connect with a variety of people in a range of settings (small gatherings, large groups, individual meetings, etc.).
  • Ability to maintain confidentiality under a wide range of circumstances.
  • Sound perception in conversations, observation, judgment, and decision making. You know how to listen both to the said and unsaid, you know how to ask questions to gather more information, and you know how to take the next right step.
  • Active learner willing to collaborate with others and embrace new ideas. We are always learning, and you enjoy growing in knowledge and skill along the journey.
  • Proficient in Microsoft office suite. We use it all: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint.
  • Capable of working with a variety of technology including CRMs, video conferencing, cloud-based applications, etc. Our team is spread across the state, so we are always online.


Your education, certification, experience and/or other requirements:

  • Bachelor’s degree preferred. Equivalent education and experience will be considered.
  • Prior administrative support experienced is required.
  • Must have a valid driver’s license, active and up to date liability coverage, and a dependable vehicle.


Physical Demands

  • 1/3 of the time be able to: climb or balance; stoop, kneel, crouch or crawl; lift up to 50 pounds; push or pull up to 25 pounds.
  • 3/4 of the time be able to: stand; sit; walk; use close vision (20 inches or less) for computer work; reach with hands and arms.
  • 3/4 of the time be able to: use hands; talk and hear.


The above is representative of the faith, values, knowledge, skills, abilities, education, experience, physical demands and other requirements an employee needs while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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