Budget Analyst Supervisor
2 weeks ago
Job Overview:
This position serves as the Fire Finance & Incident Business Supervisor for the Forestry Division Office. The position is responsible for coordinating the collection, analysis, reporting and recovery of fire costs; analyzing and auditing fire billings and expenditures; managing the financial element of FEMA Fire Management Assistance Grant (FMAG) packages; and serving as a technical expert and liaison on fire finance issues to agency staff and cooperators. The position coordinates financial systems and processes associated with emerging and active fire incidents. This position also supervises the Westside and Eastside Incident Business Specialists who manage a comprehensive statewide incident business program to provide professional business management, effective interagency policies and resource coordination for incident business management activities for the state in support of the statewide fire protection plan; and performs a variety of other duties as assigned.
Essential Functions (Major Duties or Responsibilities): These job functions are the essential duties of the position and are not all-inclusive of all the duties that may be assigned to the incumbent.
A. Financial Analysis and Coordination (60% of time)
Plans and coordinates the development of the Department’s legislative fire supplemental budget requests. This involves research and analyses of complex fire financial records requiring daily interaction with Federal and State Agencies on a national scale in addition to other State agencies in Montana and local government. Coordinates management and analysis of statewide fire costs, including field data collection, analysis, and reporting; compiling and analyzing individual fire costs from SABHRS and cooperating agencies; ensuring the accuracy of fire data reported by subordinate staff; notifying dispatch centers or land offices of discrepancies and correcting errors as necessary. Prepares FYE fire suppression accounts payable and receivables accruals to accurately capture liabilities to federal and other state agencies and expected reimbursements that will affect the State Fire Suppression Fund and the FY Fire Suppression Estimated cost; reconcile fire A/P and A/R; ensure fire financial information and processes are consistently and accurately reported and documented in conjunction with the Financial Services Office for audit reference. Manages the Department’s private party fire billing process to recover fire suppression costs incurred by the State and its interagency partners from liable parties responsible for the ignition of wildland fires through litigated and non-litigated processes. Coordinate with and seek guidance from DNRC Attorneys in litigated cost recovery situations and on non-litigated cost recovery efforts by providing recommendations to field personnel on billing responsibilities and agreements for fire suppression costs; coordinating and overseeing billing statements to liable landowners/parties; recovering unpaid billings; and overseeing the maintenance and required retention of fire billing records and reports. Provides oversight and guidance to the Fire Financial Specialists who manage the Department’s fire accounts payable and accounts receivable processes The Fire and Requests, coordinates, and audits fire suppression and support billings from Montana National Guard, University of Montana, Montana State Prison, U.S. Forest Service, Bureau of Land Management, Bureau of Indians Affairs, National Park Service, US Fish and Wildlife Service, Northwest Compact agencies, multiple western states and other cooperating agencies to verify the accuracy and completeness of financial data; identify and reconcile discrepancies; and ensure accurate, timely, and efficient suppression and support bill processing. Analyzes and evaluates Area and Unit lease agreements, contract justifications, expenditures, and other financial activities to ensure the integrity of systems and processes, identify budget efficiencies, and forecasts fire costs for short and long-term budgeting. Audits individual accounts to verify the accuracy and completeness of all financial records, identify discrepancies, and reconcile accounts. Manages the administration of the Fire Financial Code Generator (FCG); coordinates with DNRC IT to solve SABHRS code generation issues as they arise and communicate system changes to the field and dispatch centers. Manages the RFP process to hire a contractor to create a Fire Financial Information System, that will allow the DNRC to implement robust automated financial tracking including fire suppression cost estimation, fire accounts payable and receivables with interagency external partners, and incident reporting features to be able to provide near real time data about these resources to different stakeholders (internal fire operations personnel, internal leadership, external partners, contractors, public, etc.). Will serve as the system administrator of the Fire Business System and will work with the contractor on beta testing and fire data validation; train the FDO Fire Financial Specialists; Land Office/Unit Office Managers; field personnel; and local government cooperators on new Fire Business System processes. Will be responsible for collaboration with DNRC IT, SITSD partners and system designers to ensure optimal functionality and accuracy of information; and spearheading development of new system features as necessary. Coordinates with Area Managers, Unit Managers, Incident Line Officers and interagency Incident Business Advisors regarding cost share negotiations, financial aspects of Wildfire Situation Analysis preparation, and fire cost accounting and billing procedures. Provides oversight and guidance in the management, compilation of and auditing of FEMA FMAG packages; functions as the primary financial contact for the Division’s fire management grants to analyze, interpret, and advise on FMAG Declarations made in accordance with Section 420 of Public Law 93-288. Provides consultation and technical expertise on financial aspects of FEMA and Disaster and Emergency Service mitigation plans to agency staff and cooperators. Serves as one of the State of Montana Alternate Governor’s Authorized Representatives (AGAR) in FMAG program with Project Worksheet signing authority. Directs FEMA FMAG reimbursement draws from the MT DES FEMA Smartlink portal. Manages the reporting of the statewide Fire Fund Balance to ensure accurate fund balances are calculated and communicated to the Legislative Fiscal Division, DNRC Director, Forestry Division Administrators and the DNRC Financial Services Office on a weekly basis during active fire season and monthly basis following the close of fire season. Acts as the primary financial contact for Federal and State auditors in researching and pulling requested backup for fire suppression expenditures; provide state auditors with detailed explanations of the fire financial model database used in estimating total statewide fire suppression costs by calendar and fiscal year.
B. Incident Finance Support (20% of time)
Works with fire program staff to assesses emerging incidents for potential to qualify for FEMA Fire Suppression funding assistance through the FMAG program. Prepares and manages the FEMA Fire Suppression Cost and Assistance program for DNRC. Represents DNRC with FEMA, USFS, and DES personnel. Performs duties of the Finance Comptroller, identifying incident types and agencies involved to determine application of authorities (emergency pay plan, FEMA, cost share negotiations, etc.) and the impact to the State of Montana Fire Suppression Fund. Meets with the lead incident agency support unit personnel to identify and discuss fire cost and accounting issues and share information and ensure incident financial processes will allow for Maintains accurate databases for fire accounting data issued by interagency zones and initial attack dispatch centers to provide accurate intelligence information, statistical reports, and assistance in billing and payroll coding. Performs related duties as assigned to provide additional support to other department and/or division programs during periods of overload and emergency fire suppression duties as necessary to fulfill the goals and objectives of the department.
C. Staff Supervision (15% of time)
Benefits:
Health Insurance Retirement Paid Vacation, Sick Leave and Holidays Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.Application Materials Required for this Position Are:
State of Montana Application Resume Cover Letter Special Information:
Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months.
Minimum Qualifications (Education and Experience):
The required combination of knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to a Bachelor’s degree in finance, accounting, business management, or related field plus three (3) years of relevant experience. Experience with specialized fire finance and budgeting systems is preferred.
Required knowledge, skills, and abilities:
The position requires excellent knowledge of the concepts and theories of financial management, budgeting, accounting, and grants administration. The position also requires knowledge of federal funding requirements, auditing procedures, and standard procurement practices. Specialized knowledge of fire finance and fire business practices is preferred.
The position requires skills and abilities in analyzing financial and technical data; interpreting and applying relevant laws, rules, and policies; evaluating business processes and budgeting practices to identify efficiencies; developing and maintaining effective working relationships with agency staff and cooperators; negotiating consensus among varying points of view; and excellent written and verbal communication skills.
This position requires knowledge in fire business management practices, business administration, contract administration, procurement, recordkeeping, and technical writing. The position also requires knowledge of the State automated accounting and resource management systems (e.g., SABHRS and IROC).
The position requires skills in leadership, delivering presentations, problem solving, in researching, interpreting, and analyzing information, providing clear and concise explanations of issues and procedures to cooperators and other staff, and in operating personal computers and business software applications including databases, word processing, spreadsheet and email/Internet applications.
The position also requires the ability to build and maintain strong collaborative teams, anticipate and resolve issues, conduct research and analyze resulting facts; communicate effectively verbally and in writing; establish and maintain effective and positive working relationships; work independently within program goals and objectives; and organize materials for efficient work output.
-
Budget Analyst Supervisor
7 days ago
Missoula, United States State of Montana Full timeMontana Department of Natural Resources and Conservation's mission is to help ensure that Montana's land and water resources provide benefits for present and future generations. The DNRC believes employees are their most important asset. The DNRC empowers employees to exercise professional judgment in carrying out their duties. Employees are provided with...
-
Program Supervisor
3 weeks ago
Missoula, United States State of Montana Full timeJob Overview: This position is the Area Assistant Fire Management Officer for the Land Office. The position works under the direction of the Area Fire Management Officer to administer the Fire Program within the assigned Land Office jurisdictional areas to protect lives, property and natural resources on state and private lands by providing resources,...
-
Seasonal PT Cashier
1 week ago
Missoula, United States Michaels Stores Full time**To review a comprehensive list of benefits, please visit** Store - MISSOULA, MT**We're here for the Makers! Come be a part of the team where innovation and teamwork come together to support the most exciting missions in the world!** **Michaels is an Equal Opportunity Employer. We are here for all Team Members and all Makers to create, innovate and be...
-
Administrative Assistant
4 weeks ago
Missoula, United States Western Montana Mental Health Center Full timeJob DescriptionJob DescriptionPOSITION SUMMARYThe Administrative Assistant is a support member of the Western Montana Mental Health Center facility. This includes providing receptionist duties including triaging of phone calls, coordinating communication between the providers, administration, and clients, and assisting clients, their families, and other...