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ARPA-H â Mission Office Executive Assistant

3 months ago

Arlington, United States Amentum Full time

ARPA-H â Mission Office Executive Assistant / Office Manager - Advanced

Amentum is looking for experienced personnel to expand our healthcare technology development support capabilities at the Advanced Research Projects Agency for Health (ARPA-H).

Founded in 2022, ARPA-H is a Federal research funding agency that supports transformative biomedical and health breakthroughs â ranging from the molecular to the societal â to provide health solutions for all.  ARPA-H advances high-potential, high-impact biomedical and health research that cannot be readily accomplished through traditional research or commercial activity to develop solutions to society's most challenging health problems.

We are interested in individuals who have experience supporting executive-level Government personnel at a Federal or State agency or major private sector company.  Executive Assistants will provide office management and administrative support as a member of a Front Office support team for an ARPA-H Mission Office, regularly interacting with Government leadership -  the Office Director, Deputy Director, Assistant Director for Program Management (ADPM), Program Analyst (PA), and technical Program Managers (PMs) - to help execute and manage technology development programs.

Responsibilities will include:

  • Developing and maintaining a strong, positive rapport with senior leadership, team members (Government and contractor personnel), and the public
  • Providing professional customer service expertise and administrative assistance to Mission Office Government leadership
  • Tracking priorities and deadlines while providing overall scheduling and calendar support to senior Government personnel, de-conflicting between events, sending / accepting meeting invitations, and coordinating visit requests; scheduling and organizing meetings; taking notes and minutes when required
  • Organizing reports; providing assistance in tracking and organizing taskers, requests for information, deliverables, and action items
  • Coordinating the development and maintenance of Mission Office filing structures and distribution and mailing lists
  • Processing and tracking the status of requests to ARPA-H Information Technology Office (ITO) for equipment / services
  • Coordinating ARPA-H badge and Personal Identity Verification (PIV) issuances and renewals, office moves, and in/out processing of office staff to include Government and support personnel
  • Creating, compiling, and editing computer-generated documentation including technical text and graphics

Minimum Requirements:

  • Bachelorâs degree or higher - âsubstantial relevant occupational experience (~15 or more years) may be considered in lieu of degree requirement
  • At least ten (10) years relevant experience
  • Prior experience providing administrative support to senior and executive level personnel
  • The demonstrated professionalism, maturity, sound judgement, and excellent communication and interpersonal skills necessary for daily interactions with executive-level audiences in a dynamic, high-visibility Front Office environment
  • Ability to work independently or in a team setting as circumstances dictate
  • Strong spelling and grammar skills and ability to put documents in proper format

Highly Desirable Attributes:

  • ARPA-H experience
  • Other ARPA agency (DARPA, IARPA, ARPA-E, etc.) experience
  • National Institute of Health (NIH), Department of Health and Human Services (HHS), or Department of Defense (DoD) experience

Hybrid and telework options are likely but residence within Washington, DC metropolitan area is desired.

Amentum is a highly ethical, safety conscious employer with caring leaders and competitive total compensation.  We offer multiple health care options so you can select the one that suits your needs.  Our 401K requires no vesting periods for company matching funds.  Youâll receive 10 federal holidays that can easily be adjusted to your beliefs.

       

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteranâs status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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EEO including Disability/Protected Veterans