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Administrative Specialist Lead

2 months ago

Nashville, United States Meta Full time

Summary:

Meta is seeking a highly motivated, people lead to join the Global Admin team as an Administrative Specialist Lead. The core focus of this team, which consists of both full-time and contingent workers, is to provide high touch administrative support to executives across the Meta organization. The day-to-day responsibilities of the team will be focused on services like people management, managing scope, calendaring, travel and expenses. As a Lead for this group, you will be expected to perform similar duties while monitoring bandwidth of your reports and act as an expert and source of knowledge for the team.This role also involves interacting with executive client groups and requires an ability to advise and influence various internal teams across the business. This person will need to be comfortable executing in a fast-paced environment, be highly organized, have strong communication skills, and build and use data for reporting metrics. This person should also have the ability to juggle multiple priorities and streamline processes.

Required Skills:

Administrative Specialist Lead Responsibilities:

  1. Manage team of administrative specialists, while typical lead is on leave

  2. Maintain understanding of team workload and bandwidth, enforce the ratio guidance and/or manage exceptions if necessary

  3. Serve as the backup for other team leads in the event of leaves

  4. Serve as backup support for your direct reports client roster as needed

  5. Provide regular and timely feedback and coaching to individual team members, peers and managers

  6. Communicate frequently with supported leaders and cross functional partners to build relationships, and advocate for admins as needed

  7. Monitor the pulse and morale of individual team members, drive personal experience initiatives to support team growth and development

  8. Explore and drive opportunities to improve and streamline processes to reduce time spent on manual tasks and quality of services

  9. Partner with ERBPs, HRBPs, Lead Admins, and supported clients to ensure lasting quality service

  10. Serve as an expert on admin and company-related policies (travel, expenses) and enforce with the team as necessary

  11. Serve as a power user of internal and external tools used by admins (Outlook, Concur, etc.), including feature enhancements, on internal tools that would better serve the admin community

Minimum Qualifications:

Minimum Qualifications:

  1. 5+ years experience in an administrative role

  2. Experience handling client or partnership situations

  3. Experience creating and using metrics and data

Preferred Qualifications:

Preferred Qualifications:

  1. Experience with change management

  2. BA/BS degree

  3. Experience managing contingent workers

  4. Vendor management experience

  5. Experience influencing outcomes, without expressed authority

Public Compensation:

$113,000/year to $164,000/year + bonus + equity + benefits

Industry: Internet

Equal Opportunity:

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.

Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

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